Vendor Coordinator 31M26

The Vendor Coordinator is a critical role within the procurement and supply chain management department. This position involves managing relationships with vendors to ensure successful procurement of goods and services. The Vendor Coordinator acts as the primary point of contact between the organization and its vendors, coordinating communication, and ensuring that all goods and services meet the required standards. The ideal candidate for this role will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This position requires a proactive approach to problem-solving to ensure smooth operations and effective management of vendor relations. The Vendor Coordinator will work closely with procurement teams, accounting, and other internal departments to streamline the acquisition processes and support the overall operational strategies.

Responsibilities

• Coordinate communication and relationships between the company and its vendors.
• Monitor vendor performance to ensure that goods meet established standards.
• Facilitate the procurement process through timely and efficient order management.
• Develop and maintain performance metrics and report on vendor performance regularly.
• Collaborate with internal departments to understand and fulfill product/service needs.
• Manage vendor contracts and agreements, ensuring compliance with company policies.
• Resolve any operational or contract-related issues that arise with vendors.
• Conduct research to identify and onboard new vendors as needed.
• Maintain a comprehensive vendor database with up-to-date information.
• Negotiate pricing, delivery schedules, and terms with vendors to optimize costs.
• Prepare and execute purchase orders ensuring accuracy in all procurement documents.
• Track and report on the status of procurement activities and delivery timelines.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain, or related field preferred.
• Minimum of 3 years experience in vendor coordination or related procurement role.
• Strong negotiation skills with experience in contract management and negotiations.
• Excellent communication and interpersonal skills to manage vendor relationships.
• Proficiency in procurement software and Microsoft Office Suite, especially Excel.
• Demonstrated ability to manage multiple priorities and meet deadlines consistently.
• Keen attention to detail with strong analytical and problem-solving skills.