Sales and Purchase Assistant 18F26

The Sales and Purchase Assistant plays a crucial role in supporting the sales and procurement departments by ensuring smooth operations and timely processing of orders and requests. This position requires a detail-oriented individual who can multitask efficiently, maintain excellent communication with both internal teams and external clients, and possess a strong understanding of both sales and purchasing processes. The ideal candidate will facilitate communication between customers, suppliers, and internal departments, coordinate logistics, handle data entry of sales and purchase orders, and assist in inventory management. A proactive approach to resolving issues and enhancing customer satisfaction, while contributing to the company's overall efficiency, is essential for this role.

Responsibilities

• Assist the sales team with processing orders and managing customer inquiries efficiently.
• Coordinate with the purchasing department to ensure timely acquisition of necessary goods and materials.
• Maintain and update accurate records of sales and purchase transactions in the company database.
• Communicate effectively with suppliers to ascertain the status of orders and deliveries.
• Monitor inventory levels and promptly report discrepancies to relevant departments.
• Prepare and distribute sales and purchase order documentation to stakeholders.
• Support procurement activities by analyzing purchase requirements and supplier proposals.
• Handle logistical arrangements for incoming and outgoing shipments, ensuring timely delivery.
• Coordinate with finance for the processing of payments and invoice reconciliation.
• Collaborate with the sales team to identify and pursue opportunities for upselling or cross-selling.
• Provide administrative support, including scheduling meetings and maintaining organizational files.
• Assist in the preparation of regular reports related to sales, procurement, and inventory metrics.

Requirements

• Bachelor’s degree in Business Administration, Sales, or a related field preferred.
• At least two years of experience in sales support, purchasing, or similar roles.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, for dealing with diverse stakeholders.
• Proficiency in Microsoft Office and familiarity with ERP systems is advantageous.
• Detail-oriented mindset with strong analytical and problem-solving capabilities.
• Ability to work independently as well as collaboratively within a team environment.