Sales and Purchase Assistant 12D25

The Sales and Purchase Assistant plays a vital role in ensuring the smooth operation of both sales and purchasing activities within an organization. As a Sales and Purchase Assistant, you will be responsible for supporting the sales and purchasing teams by providing administrative and clerical services. You will be involved in inventory management, liaising with suppliers and customers, managing order requests, and ensuring timely delivery of goods and services. Your role is critical to maintaining effective communication between departments to streamline processes and improve the overall efficiency of the company. You should possess excellent organizational skills, attention to detail, and strong communication abilities to ensure the successful execution of daily tasks.

Responsibilities

• Coordinate with suppliers to ensure timely delivery of purchase orders.
• Assist the sales team in preparing sales reports and forecasts regularly.
• Manage inventory levels and conduct regular stock-taking exercises.
• Assist in processing sales orders and ensuring accurate data entry.
• Maintain and update the database of suppliers, vendors, and customers.
• Prepare and distribute sales and purchase-related documents to relevant teams.
• Resolve customer inquiries and complaints in a professional manner.
• Follow up with customers to confirm order details and payment terms.
• Track shipments and coordinate with logistics to ensure timely delivery.
• Prepare cost analysis reports to evaluate supplier and vendor performance.
• Collaborate with the finance team to reconcile purchase orders with invoices.
• Support the procurement team in sourcing new vendors and products.

Requirements

• High school diploma or equivalent, with additional qualifications preferred.
• Prior experience in sales, purchasing, or related administrative roles.
• Strong communication skills, both verbal and written, are essential.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Attention to detail and the ability to work under tight deadlines.
• Excellent organizational skills with the capacity to prioritize tasks effectively.
• Ability to collaborate with cross-functional teams, maintaining strong relationships.