Office Executive 12N25

We are seeking a highly organized and detail-oriented Office Executive to join our team. This pivotal role demands a dynamic professional who can oversee various administrative tasks to ensure the seamless operation of our office. The Office Executive will be entrusted with the responsibility of managing both front-end operations and back-office support functions, requiring excellent communication and organizational skills. The ideal candidate will thrive in a fast-paced environment and be proficient in multitasking, managing tasks ranging from scheduling meetings and client interactions to maintaining office supplies and records. If you are a proactive individual capable of delivering high standards of work, we would be pleased to have you as a part of our team.

Responsibilities

• Coordinate and oversee day-to-day office operations to ensure office efficiency.
• Manage communication channels, including answering calls and responding to emails.
• Organize and schedule appointments, meetings, and conference calls effectively.
• Maintain office supplies inventory by checking stock and ordering necessary supplies.
• Prepare reports, presentations, and documentation required by management as needed.
• Support senior executives with various administrative tasks and special projects.
• Ensure proper maintenance of office facilities and equipment for optimal functionality.
• Oversee the work of lower-level administrative staff, providing guidance and support.
• Handle confidential information with integrity and privacy, ensuring compliance with policies.
• Assist in the onboarding process for new employees, ensuring a smooth transition.
• Maintain and update office databases, ensuring accuracy and availability of information.
• Coordinate with different departments to ensure cross-functional integration and cooperation.

Requirements

• Bachelor’s degree or equivalent experience in business administration or related field.
• Minimum of 3 years of experience in an office administrative role required.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficient in Microsoft Office Suite and basic knowledge of relevant software applications.
• Ability to work independently and as part of a team, meeting deadlines consistently.
• Demonstrated ability to handle sensitive and confidential information with discretion.