Executive Assistant 24D25

As an Executive Assistant, you will provide high-level administrative support to our senior management team. You will be the right hand to our executives, helping them manage their busy schedules, coordinate meetings, and facilitate communication within the organization. Your role is integral to ensuring that the executives can perform their daily tasks efficiently and effectively. You will be responsible for managing a multitude of tasks that require exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This position is suited for someone who is proactive, excellent at multitasking, and possesses strong communication skills.

Responsibilities

• Oversee the daily schedule of the executives, ensuring they are on time for appointments.
• Coordinate and organize meetings, including preparing agendas and taking minutes.
• Handle all travel arrangements, including booking flights, accommodations, and transportation.
• Facilitate communication between executives and other stakeholders within and outside the organization.
• Prepare and edit correspondence, reports, and presentations with a high level of accuracy.
• Manage and prioritize incoming emails and phone calls to the executives' offices.
• Conduct research and compile data to support executive decision-making processes.
• Assist in the preparation and processing of financial reports and expense claims.
• Maintain an organized filing system for both electronic and paper documents.
• Ensure all office operations are running smoothly and efficiently.
• Engage in project management activities as needed, ensuring timelines are adhered to.
• Provide support during corporate events, including planning and execution of logistics.

Requirements

• Minimum of 5 years experience supporting senior executives in a similar role.
• Exceptional written and verbal communication skills are mandatory.
• Strong organizational and multitasking abilities in a fast-paced environment are essential.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Strong problem-solving skills and the capability to work independently are required.
• Bachelor's degree in Business Administration, or a related field is preferred.