Admin Executive – Administration (225-918)

An Admin Executive in the Administration department plays a crucial role in ensuring the smooth functioning of an organization. This position is responsible for executing administrative tasks, managing correspondence, and ensuring that the office operates efficiently. With a focus on organizational support, the Admin Executive assists in planning and coordination of administrative procedures and systems and devises ways to streamline processes. This role requires a keen eye for detail, excellent communication skills, and the ability to multitask. The Admin Executive often acts as the first point of contact for internal and external stakeholders, requiring a professional demeanor and a proactive approach to resolving issues.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Develop and maintain a filing system for company documentation and records.
• Assist in the planning and execution of office events and meetings.
• Manage phone calls and correspondence, including emails, letters, and packages.
• Oversee the maintenance of office supplies and place orders when necessary.
• Ensure prompt and accurate customer service, addressing inquiries and concerns proficiently.
• Support budgeting and bookkeeping procedures, maintaining financial records with integrity.
• Prepare reports, presentations, and briefs to facilitate office decision-making processes.
• Assist executives in scheduling and organizing calendars, appointments, and meetings.
• Collaborate with human resources to maintain employee databases and records.
• Implement new procedures and administrative systems to optimize office operations.
• Provide general support to visitors and act as the point of contact among executives, employees, and clients.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Proven experience as an administrative officer, executive, or relevant role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication abilities are essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Experience with office management software, such as ERP or CRM, is a plus.
• High level of professionalism, confidentiality, and ethical conduct in all actions.