Accounts Payable Executive 29N25

The Accounts Payable Executive plays a vital role in the finance department, ensuring that an organization's financial obligations to its vendors and suppliers are met promptly and efficiently. This position requires a highly organized individual with strong analytical skills and attention to detail to manage all aspects of the accounts payable process accurately. Key responsibilities include processing and verifying invoices, reconciling account statements, and maintaining meticulous records that comply with regulatory standards. An Accounts Payable Executive collaborates closely with internal departments and external vendors, requiring excellent communication skills and a commitment to maintaining positive professional relationships. This role demands proficiency in financial software systems and a thorough understanding of the accounting principles governing accounts payable functions.

Responsibilities

• Process, verify, and record invoices for organizational expenditures accurately and efficiently.
• Maintain up-to-date records of all financial transactions in the accounting system.
• Reconcile vendor statements to ensure that all financial records are accurate and complete.
• Collaborate with internal departments to resolve discrepancies and process payment approvals.
• Prepare and execute timely payments to vendors through checks, ACH, or wire transfers.
• Ensure compliance with company policies and regulatory requirements in all payable transactions.
• Monitor accounts to ensure payments are up to date and follow up on past due invoices.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Maintain and organize accounts payable files, both electronic and paper-based.
• Assist in month-end closing processes by preparing necessary reports and reconciliations.
• Provide general administrative support to the finance team as needed or requested.
• Participate in developing and improving accounts payable processes to increase efficiency.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Minimum of 2 years experience in an accounts payable role or similar position.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong analytical skills with the ability to resolve discrepancies independently.
• Excellent communication skills, both written and verbal, for effective interaction.