Accounts and Admin Assistant 16F25

The Accounts and Admin Assistant 16F25 plays a crucial role in ensuring the smooth operation of both the financial and administrative sectors within an organization. This multifaceted position requires a detail-oriented and organized individual who can handle a variety of tasks. From managing essential administrative duties to assisting with financial record keeping, this role demands versatility and keen attention to detail. The ideal candidate will have a strong understanding of financial practices, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is suitable for those with a knack for organization and a desire to support team operations through effective administrative and account management.

Responsibilities

• Maintain and update financial records accurately and in a timely manner.
• Assist in the preparation of financial reports and annual budgets.
• Coordinate with department heads to process invoices and payments efficiently.
• Manage office supplies and ensure all equipment is operational and well-maintained.
• Provide administrative support including scheduling meetings and managing correspondence.
• Handle queries and provide appropriate solutions to staff and client inquiries.
• Organize and maintain physical and electronic filing systems to ensure information is easily accessible.
• Collaborate with the finance team to ensure alignment in financial processes and policies.
• Process payroll activities ensuring all submissions are accurate and timely.
• Monitor office expenditures and suggest cost-effective solutions when necessary.
• Prepare and submit monthly expense reports for review by the management.
• Maintain confidentiality concerning financial and employee-related matters.

Requirements

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• Proven experience in an administrative and accounting capacity preferred.
• Proficiency in Microsoft Office Suite and familiarity with accounting software.
• Strong organizational skills with the ability to multitask efficiently under pressure.
• Excellent communication skills, both written and verbal, for effective correspondence.
• Attention to detail and a high level of accuracy in work outputs.
• Ability to maintain confidentiality and handle sensitive information with discretion.