Accounts and Admin Assistant 10D25

The Accounts and Admin Assistant is a crucial role dedicated to supporting the financial and administrative functions within the organization. This position requires a detail-oriented individual with strong analytical skills to handle various accounting tasks including maintaining records, processing transactions, and ensuring compliance with financial regulations. Additionally, the role encompasses administrative responsibilities such as office coordination, scheduling, and communication management to facilitate smooth operations and support the broader administrative functions. This position is ideal for someone who thrives in a dynamic environment and enjoys multifaceted responsibilities, offering significant opportunities for learning and professional growth in a supportive team setting.

Responsibilities

• Maintain accurate financial records and assist with monthly financial reports preparation.
• Process invoices, receipts, and other financial transactions in a timely manner.
• Assist in reconciling bank statements and updating accounting ledgers regularly.
• Support the preparation and filing of statutory and financial compliance documents.
• Manage petty cash, reimbursements, and assist with payroll processing activities.
• Coordinate and schedule meetings, appointments, and manage related logistics efficiently.
• Effectively handle correspondence, including emails and letters, with professionalism.
• Facilitate communication within the organization, ensuring information flow is seamless.
• Manage and procure office supplies, and oversee office equipment maintenance and repair.
• Maintain organized and up-to-date filing systems for easy retrieval of information.
• Assist in the onboarding process for new hires, coordinating necessary training sessions.
• Provide administrative support to senior management and other departments as required.

Requirements

• Associate degree or higher in Accounting, Finance, Business Administration, or related field.
• Proven experience in accounting and administrative roles, preferably in a similar industry.
• Strong proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Excellent organizational and multitasking skills to manage various responsibilities concurrently.
• Detail-oriented with strong problem-solving skills and the ability to work independently.
• Exceptional communication and interpersonal skills for effective interaction with staff and clients.
• Ability to maintain confidentiality with sensitive and personal information.