Project Coordinator

Responsibilities

Project Planning & Coordination-

• Assist Project Manager in preparing project plans, schedules, and resource allocation.
• Coordinate with internal departments (Sales, Purchase, Accounts, Logistics, IT, and Service) for smooth execution.
• Track project progress against milestones and report variances.
• Follow up on pending actions and ensure timely task completion.
• Escalate critical issues or delays to the Project Manager
  
  

• Coordinate with purchase and logistics teams for timely dispatch of materials.
• Track shipments, ensure delivery confirmation, and update site teams.
• Maintain inventory and reconciliation reports for dispatched vs installed materials.
  
  

• Collect installation reports, signoffs, and warranty documents from field engineers.
• Support in project closure activities including final documentation and invoicing.
• Ensure client satisfaction and assist in handover procedures.
  
  

• Maintain project documentation – dispatch details, installation reports, and client communications.
• Prepare daily, weekly, and monthly progress reports (MIS).
• Keep records of site readiness, material dispatch, and installation completion.