Assist the sourcing of delegated contracts for Electrical packages
Develop demand profile
Specify sourcing events
Monitor technical & price evaluation of quotes
Prepare for negotiation & selection of suppliers for major items
Ensure & review PO / WO generation
Understand requirements for services procurement for the assigned items and provide inputs to Contracts Manager in defining overall procurement strategy
Align on timelines and spend planning for the assigned items
Provide initial supplier options and time / spend estimates
Oversee preparation of contracts plan for the assigned items (or categories) based on detailed engg
Execute Orders & Coordinate Expediting
Receive purchase requisitions / expiring contracts list
Prepare & release Request for Quotation/ Enquiry to the short-listed vendors
Obtain offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
Develop Internal Cost Estimates for all respective category items
Participate in Commercial Negotiation Meetings with the short-listed vendors
Negotiate & finalize price for items covered under the limits of Contracts Engineer
Set up Agreements and SLAs with the finalized vendors, specifying finalized rate, quantity, specifications, delivery schedule etc
Prepare & release the final PO in SAP System
Implement escalation process
Monitor post-award contract management
Enforce supplier feedback mechanism for improvement
Review contractor feedback, gather feedback from stakeholders.
Manage Change Order Process
Participate in routine planning meetings
Coordinate supplier information / confirmation on the changes
Additionally assess and monitor emergency situations and related procurement
Manage Supplier Relationships at working Level
Manage positive vendor relationships at the working level
Engage with vendors on a regular basis to share organizational requirements and understand their constraints
Gather feedback from field execution team and supplier
Review and submit the feedback to Contracts lead
Ensure contractor performance as per end-user needs and identify improvements and suggest the same to Contract Manager
Uphold ethical values in procurement dealings and operations in line with the corporate values
Use technology extensively to increase efficiency & control costs
Use the SAP system optimally to drive efficiency and cost optimization in the entire procure-to-pay transaction process
Focus on usage of technological tools like eauction and reverse auction to improve efficiency, bring down costs and improve transparency.
Timely response and resolution of Internal and External audit issues related to procurement.
Skills and Competencies
Analytical bend of mind
Good written and oral communication skills
Knowledge of Electrical packages for both High side and Low side works for Real Estate projects which includes the following:
Knowledge of Procurement of High side items like Transformers, DG Set, Ring Main Unit (RMU) HT panels, HT cables and HT Terminations
Knowledge of Procurement of Low side items like LT cables, LT Panels, Final Distribution boards, UPS, Batteries and Light Fixtures.
Knowledge for preparing Internal Cost Estimate for High side and Low side electrical Contracts which includes HT Substation works (2 pole and 4 Pole structure), Point wiring, Cable trays, Earthing system, Lightening Protection System and LT Terminations
Commercial acumen
Experience in Construction / Operation / Maintenance in Real Estate Projects is an added advantage
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