Office Administrator APS - AfMEI

LYB (LyondellBasell) is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. Were addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

Basic Function

Provide admin support to APS team in India; coordinate import/export activities; record keeping for APS AFMEI. Support MD in overseeing compliance, KPI metrics

Admin function

• APS Mumbai office administration, hotel/air ticket booking and travel management for APS Mumbai employees and LYB APS visitors
• Work closely with other Mumbai admin personnel on staff activities, annual dinner, and Mumbai office admin activities
• Record keeping: proper management of all legal and compliance requirements related to APS commercial activities
• Support MD in organizing town halls, internal meetings, external correspondence, etc.
• At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with key people
• Co-ordination with Regional and Global marketing communications team for social and other media related articles, posts etc.
  
  

Sales function

• Perform various documentation, database maintenance and presentations for reporting to management, regional conferences and customer meetings.
• Serve as the primary support personnel to AFMEI commercial teams to ensure daily operation to run smoothly.
• Coordinate and provide logistics support for business / customers conferences. These include preparing invitation letters, travel, accommodation and catering arrangements.
• Effectively manage all Distributors/Reseller agreements and ensure timely compliance, reporting
  
  

Marketing function

• Act as backup for marketing specialist in SAP pricing uploads and floor price checks
• Support Marketing Managers in external business communications
• Supporting Marketing Managers to arrange Technical Webinars, Seminars and other corporate events
  
  

Import/Export function

• Support Marketing Managers in allocation, forecasting, reporting and order management of imported materials
• Work with site logistics, S&OP and supply chain teams on export order management from the three APS sites in India
• Monthly reporting of import/export performance vs metrics, work with supply chain team to monitor freight and distribution costs, etc.
  
  

Person Specification

Education: Diploma / Bachelor in business studies or related discipline

Work Experience: 5 years working experience preferably with multinational companies

Critical Competencies

• Drives Results: Consistently achieving results, even under tough circumstances.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Courage: Stepping up to address difficult issues, saying what needs to be said.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  
  

Functional Competencies

Presentation and Communication Skills : Presents information in a simple way, clearly communicating the key messages and engages the audience. Communicates openly and clearly. Simplifies complex issues where possible and share information freely

Product and Technical Knowledge : Looks for opportunities to continuously learn about LYB products and services to be able to clearly articulate these in a strong value proposition for the customer.

Languages

English, Hindi

Competencies

Build Partnerships

Drive Innovation

Grow Capabilities

Promote Inclusion

Motivational Fit

Technical Skills

Deliver Results

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