Medical Records Assistant (225-703)

The role of a Medical Records Assistant is vital within any healthcare setting, as it involves managing the critical records and information that healthcare professionals rely on to deliver effective patient care. This position is responsible for maintaining the accuracy, integrity, and confidentiality of medical records and information. A Medical Records Assistant must be detail-oriented and possess a strong understanding of healthcare documentation standards and legal requirements. The ideal candidate should be proficient in using electronic health records systems and have a deep respect for patient privacy and confidentiality. With an eye for detail and excellent organizational skills, the Medical Records Assistant contributes significantly to the smooth operation of healthcare facilities, ensuring that all patient records are up-to-date and easily accessible for healthcare providers.

Responsibilities

• Organize and maintain medical records in a manner compliant with regulations.
• Data entry of healthcare information into electronic health record systems.
• Assist healthcare professionals by retrieving patient medical records as needed.
• Ensure accuracy and completeness of patient data in records.
• Protect the confidentiality of patient information in line with HIPAA standards.
• Process requests and releases of medical information following legal procedures.
• Conduct regular audits of medical records for accuracy and compliance.
• Collaborate with healthcare staff to update patient records when necessary.
• Assist with the preparation of medical records for new patient admissions.
• Provide support during electronic health record system upgrades and testing.
• Maintain the integrity and organization of both physical and digital files.
• Respond promptly to requests and inquiries about medical records from authorized personnel.

Requirements

• High school diploma or equivalent; certification in medical records preferred.
• Familiarity with electronic health records and medical coding systems.
• Strong organizational skills and a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Basic understanding of medical terminology and healthcare processes.
• Ability to handle sensitive medical information with discretion and professionalism.
• Proficient in using computer software, particularly for data entry tasks.