Manager Admin

Job Description

Role Overview

The Manager - Admin will be responsible for overseeing the overall administration, facility maintenance, inventory

management, housekeeping operations, safety compliance, and fire safety management of the organization. The role

involves ensuring smooth day-to-day administrative operations, maintaining infrastructure standards, implementing safety

protocols, and managing operational efficiency across the premises.

Key Responsibilities

• Administration Management
• Oversee daily administrative operations and ensure smooth functioning of office and facility activities.
• Manage administrative staff, security, housekeeping, and support teams effectively.
• Ensure discipline, cleanliness, and operational standards are maintained across the premises.
• Coordinate with all departments for administrative support and operational requirements.
• Facility Maintenance
• Supervise maintenance activities related to electrical systems, plumbing, HVAC, civil works, lifts, and office
  
  

• Ensure preventive and breakdown maintenance activities are conducted on time.
• Conduct routine inspections of buildings, equipment, and common areas to maintain operational efficiency.
• Coordinate with vendors and contractors for repair and maintenance work.
• Inventory & Asset Management
• Maintain records of administrative inventory, consumables, office supplies, and assets.
• Monitor stock levels and ensure timely procurement of required materials.
• Ensure proper asset tracking, storage management, and inventory control procedures.
• Conduct periodic inventory audits and maintain documentation records.
• Housekeeping Management
• Supervise housekeeping teams to ensure cleanliness and hygiene standards across all areas.
• Ensure proper upkeep of offices, common areas, washrooms, lobbies, and surrounding premises.
• Monitor housekeeping schedules, manpower deployment, and cleaning material usage.
• Conduct regular inspections to maintain high standards of cleanliness and presentation.
• Safety & Compliance
• Ensure compliance with all safety regulations, company policies, and statutory requirements.
• Conduct regular safety inspections and identify potential hazards.
• Implement corrective and preventive measures for workplace safety.
• Coordinate safety awareness initiatives and employee safety training programs.
• Fire & Safety Management
• Organize and conduct fire and safety drills periodically.
• Ensure all fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems are operational.
• Coordinate with fire safety agencies and ensure compliance with fire safety norms.
• Train employees and staff on emergency evacuation procedures and fire safety practices.
• Maintain records related to fire safety audits, drills, inspections, and compliance certifications.
• Vendor & Contractor Management
• Manage housekeeping, maintenance, and facility-related vendors and contractors.
• Evaluate vendor performance and ensure service quality standards are maintained.
• Negotiate AMC contracts and monitor vendor deliverables.
• Budget & Reporting
• Prepare and manage administration and maintenance budgets.
• Monitor expenses and implement cost-control measures.
• Prepare periodic reports related to administration, maintenance, inventory, and safety operations for
  
  

• Bachelor’s degree in Administration, Facility Management, Operations, or related field.
• Minimum 8–15 years of experience in administration, facility management, or operations.
• Strong leadership and team management skills.
• Good knowledge of facility maintenance, inventory systems, safety standards, and fire safety compliance.
• Strong coordination, problem-solving, and vendor management abilities.
• Proficiency in MS Office and administrative reporting systems.
• Excellent communication and interpersonal skills.