Office Admin
Talentmate
India
20th August 2026
2608-51493-2
Job Description
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Core Administrative Responsibilities
Front Desk & Reception Oversight
Managing visitors, phone calls, and courier deliveries.
Maintaining visitor logs and employee in/out tracking.
Office Supplies & Inventory Management
Procurement of stationery, pantry, and hygiene items.
Tracking inventory and budgeting monthly office expenses.
Facility & Infrastructure Coordination
Liaising with facility management, housekeeping, and security.
Reporting maintenance issues (AC, plumbing, power backup, etc.).
Coordinating with vendors for office repairs or AMC.
IT & Asset Support (Non-technical)
Hardware & Asset Allocation Tracking
Maintain logs of laptops, desktops, monitors, and accessories.
Coordinate with IT team for issuance and return of assets.
Vendor Coordination
Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).
Ensure office internet, printers, and other infra work smoothly.
HR & People Ops (Admin Support)
Attendance & Leave Support
Manual attendance oversight, escalate absenteeism if needed.
Coordinate with HR to reconcile leaves and holidays.
Onboarding & Exit Logistics
Welcome kits, ID cards, seating arrangements for new joiners.
Exit asset collection, deactivation of access cards, farewell arrangements.
Event & Culture Support
Plan birthday celebrations, festival décor, and team events.
Coordinate snacks, gifts, and logistics for monthly/quarterly events.
Accounts & Compliance Support
Petty Cash Management
Handle and record petty expenses.
Submit monthly reports to accounts team.
Vendor Bills & Reimbursement Tracking
Collect bills, validate them, and share with finance.
Assist employees with reimbursement form submissions.
Access & Security
Office Access Control
Maintain biometric/ID card access system.
Share daily/weekly access reports with HR if needed.
Security Staff Oversight
Ensure guards are present, alert, and follow shift schedule.
Optional Add-ons Based on Capability
Basic Document Handling
Filing hard copies, notarization, collecting signatures from directors.
Procurement Negotiation Support
Take quotations, negotiate on bulk deals for office needs.
Local Govt Liaison (if needed)
Handle communication with municipality or fire safety dept for compliance.
Reporting Structure
Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)
Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals
Experience Required- 2-3 years
CTC offered- 3 lpa
Location- Wadala, Mumbai
Job Details
| Role Level: | Associate | Work Type: | Full-Time |
|---|---|---|---|
| Country: | India | City: | Mumbai ,Maharashtra |
| Company Website: | https://leapswitch.com | Job Function: | Administrative Support |
| Company Industry/ Sector: |
IT Services and IT Consulting | ||
What We Offer
About the Company
Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
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