Executive Assistant

About This Job

Adfactors PR

Location: Mumbai, Maharashtra, India

Work Mode: On-site

Industry: Public Relations and Communications Services,Executive Offices

Job Description

We’re Hiring | Executive Assistant to Managing Director

Location: Mumbai

We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director. This role goes beyond traditional administrative support and requires someone who can bring structure, leverage digital tools (including AI), and contribute to strategic workflows.

Role Overview

As an Executive Assistant to the Managing Director, you will act as a key enabler to leadership, ensuring seamless day-to-day operations while also supporting on presentations, reviews, and strategic initiatives. You will be expected to bring efficiency, discretion, and strong execution skills.

Key Responsibilities

• Executive & Calendar Management
  
  

Manage the MD’s calendar, scheduling, and prioritization of meetings.Coordinate internal and external meetings, ensuring agenda readiness and follow-ups.Handle travel planning, itineraries, and logistics.

• Communication & Coordination
  
  

Act as a point of coordination between the MD and internal/external stakeholders.Draft and manage professional communication, emails, and documents.Ensure smooth office-level coordination and administrative support.

• Meetings & Reviews
  
  

Prepare and circulate Minutes of Meeting (MoMs) with clear action items.Support in organizing and tracking QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews).Follow up on key deliverables and ensure timely closure of action points.

• Presentation & Data Management
  
  

Build high-quality presentation decks (PowerPoint/Canva) for leadership meetings.Work extensively on Excel for data tracking, dashboards, and reports.Compile data and insights to support decision-making and reviews.

• Tech & AI Enablement
  
  

Leverage AI tools and digital platforms to improve productivity, documentation, and reporting.Bring in new-age tools and automation ideas to streamline workflows.

• Strategic & Operational Support
  
  

Assist the MD on strategic initiatives, special projects, and business priorities.Provide structured inputs, research, and coordination support on key tasks.Maintain confidentiality and handle sensitive information with discretion.

What We’re Looking For

4-6 years of experience as an Executive Assistant or in a similar role supporting senior leadership.Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook).Hands-on experience with presentation tools like Canva.Familiarity with AI tools (ChatGPT, Perplexity, Gemini, etc.) will be a strong advantage.Excellent communication, coordination, and stakeholder management skills.Strong organizational ability and attention to detail.Ability to multitask, prioritize, and work in a fast-paced environment.

What Makes You a Great Fit

You are structured, proactive, and solution-oriented.You bring a digital-first mindset and enjoy using tools to improve efficiency.You can balance execution with strategic thinking.You are reliable, discreet, and detail-focused.

Interested?

If this role aligns with your experience, drop your CV at rehan.dsilva@adfactorspr.com with the subject line:

“Application - Executive Assistant to MD”

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