Executive Assistant

Position Summary

The Executive Assistant will provide comprehensive administrative remote support to senior leadership, primarily the CIO and IT leadership team based in USA. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, global environment across different time zones.

Location:

Mumbai - India

What will your job entail?

Key Responsibilities

• Calendar Management:
• Coordinate and manage complex schedules across multiple time zones.
• Organize meetings, handle rescheduling, and ensure timely communication.
• Travel & Expense Support:
• Arrange domestic and international travel.
• Prepare and process expense reports accurately and promptly.
• Documentation & Presentation Support:
• Assist in preparing presentations, reports, and meeting materials.
• Maintain confidentiality of sensitive information.
• Operational Support:
• Track action items and ensure timely follow-ups.
• Support leadership in organizing town halls and strategic meetings.
  

Qualifications

• Proven experience as a remote Executive Assistant or similar role supporting senior executives based in USA.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint).
• Ability to work independently and maintain confidentiality.
• Experience in managing schedules across global time zones.
  
  

Preferred Attributes

• Prior experience in IT or technology-driven organizations.
• Familiarity with expense management systems and travel coordination.
• Ability to adapt quickly and manage competing priorities.
  
  

Disclaimer

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

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