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Executive Assistant To MD

Talentmate

India

23rd September 2026

2609-2544-2366

Job Description

Work with a fast growing manufacturing setup
Manage only the MD

About Our Client

A company in the manufacturing industry based in Mumbai. Head office and location of the role is VIOS Tower, Wadala.

Job Description

Calendar & Schedule Management
Proactively manage the MD's calendar, e-diary, appointments, and daily schedule.
Coordinate internal and external meetings, including in-person and virtual formats.
Prioritize competing appointments to ensure effective use of the MD's time.
Travel & Logistics Management
Manage end-to-end travel arrangements for the MD, including ticket bookings, hotel reservations, transportation, itineraries, Visa, Forex and related requirements.
Handle changes, cancellations, rescheduling, and last-minute travel needs efficiently.
Maintain detailed travel schedules and ensure all required information and documentation are available in advance.
Meeting Management
Prepare meeting agendas, coordinate rooms or virtual links, and arrange required documentation.
Track key decisions, action points, and follow-ups arising from meetings.
Coordinate with participants to ensure timely communication before and after meetings.
Proactive Follow-ups & Task Management
Keep the MD informed of important tasks, deadlines, and pending decisions.
Track action items and proactively follow up with relevant stakeholders to ensure timely completion.
Anticipate upcoming requirements and take action before being asked.
Stakeholder & Communication Management
Act as a professional liaison between the MD and internal or external stakeholders.
Liaise confidently with employees, senior management, clients, partners, and vendors.
Draft, format, review, and manage correspondence, presentations, reports, and other documents.
Administrative & Office Support
Support the MD with administrative activities and daily office requirements.
Manage documentation, records, data, filing, and confidential information systematically.
Meet and greet visitors, clients, and senior stakeholders with professionalism and discretion.

The Successful Applicant

Skills & Competencies What's on Offer

Proactive and self-driven, with the ability to anticipate requirements and act independently.
Excellent spoken and written English communication skills.
Strong interpersonal ability and confidence to interact with stakeholders at all levels.
Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
Comfortable using digital tools, virtual meeting platforms, calendars, online booking systems.
Excellent organizational ability to multitask and manage multiple priorities simultaneously.
High attention to detail and commitment to accuracy.
Strong follow-up and coordination skills.
High level of professionalism, maturity, integrity, and discretion.
Opportunity to work closely with senior leadership in Mumbai.
Chance to contribute to a key role in the manufacturing industry.
Permanent position with room for professional growth.

If this sounds like the right role, feel free to apply.

Quote job ref: JN-092026-7109242

Job Details

Role Level:	Not Applicable	Work Type:	Full-Time
Country:	India	City:	Mumbai
Company Website:	https://redirect.michaelpage.com/mp-home	Job Function:	Administrative Support
Company Industry/ Sector:	Other

What We Offer

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