CS- Associate

ABANS GROUP

Job Description

• PURPOSE OF THE JOBJob Context:Assisting the Company Secretary and the Secretarial & Compliance team in ensuring compliance under the Companies Act, 2013, SEBI (LODR) Regulations and other applicable laws for Abans Enterprises Limited and its subsidiaries/group companies, and supporting the administration of Board, Committee and General Meetings.Challenges:Preparation of agenda, notices, minutes and other documentation for Board/Committee/General Meetings, ensuring timely regulatory filings with the ROC, SEBI and Stock Exchanges, and coordinating across departments and group entities to keep compliance trackers and statutory registers up to date.
• DETAILS OF THE JOBDesignation & Job:Associate – Company SecretarialLevel:ExecutiveBusiness Unit:Function:Secretarial & ComplianceCountry:IndiaWork Location:MumbaiReporting Manager:Company SecretaryManager's Manager:Head – Legal & Compliance / CFOMatrix Manager:Team Size:NADirect Reportees:NA
• KEY ACCOUNTABILITIESAccountabilitiesScope of Work
  
  

Companies ActAssisting the Reporting Manager in –

• Compliance with applicable provisions of the Companies Act, 2013 and rules made thereunder, including preparation and filing of e-forms for the Company, subsidiaries and group companies
• Maintaining and updating statutory registers and minutes books from time to time
• Preparation of agenda, notices, minutes and other documentation for Board and Committee Meetings of the Company and its subsidiaries/group companies
• Assisting in preparation of the Board's Report, notices of general meeting and postal ballot
• Liaising with secretarial auditors and consultants for audits and certifications under the Companies Act
• Coordinating with the RTA on share transfers/transmissions and IEPF-related matters
• Keeping the department updated on statutory amendments
  
  

SEBI Regulations & LODRAssisting the Reporting Manager in –1. Filing of notices, disclosures and intimations with the Stock Exchanges as per LODR requirements2. Results filing with the Stock Exchanges3. Publication of notices/results in newspapers as per LODR requirements4. Coordinating with the RTA for information required under LODR5. Compliance with SEBI (PIT) Regulations, including trading window closures and periodic disclosures6. Maintaining and updating the Structured Digital Database (SDD) from time to timeLegal Documentation & Governance SupportAssisting the Reporting Manager in –1. Drafting Board/Committee resolutions, notices and certified true copies2. Supporting legal documentation for corporate actions and share-related matters3. Maintaining compliance records, trackers and audit trails4. Assisting in preparation of the Annual Report and related disclosures5. Supporting internal teams with compliance updates and coordination on secretarial mattersGeneral Awareness / Working KnowledgeBehavioral SkillsWorking Knowledge

• KEY INTERFACESExternal InterfacesRTA, Stock Exchanges (BSE/NSE), Secretarial Auditors, Statutory Auditors, ROC/MCA, SEBI, Newspaper publicationsInternal InterfacesCompany Secretary, Compliance Team, Finance, Legal, Investor Relations, Board/Senior Management
• EDUCATION & EXPERIENCEEducation (Highest) with Target Institute(s)Member of ICSI (Qualified Company Secretary)Experience Range1 to 2 years post-qualification experience, preferably in a listed companyDesirable ExperiencePrior exposure to the Secretarial Department of a listed company
• SKILLS REQUIREDSkills DescriptionProficiency LevelFunctional Skills
• Company Law
• SEBI Regulations (LODR, PIT, SAST)
• Listing Regulations
• Drafting of resolutions, notices, minutes
• Good communication skills (oral and written)
• Good interpersonal skills
• Attention to detail
• Ability to work within timelines
• Proactive, solution-oriented approach

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