Company Secretary

Job Overview

The General Manager – Company Secretary ensures compliance with Indian corporate laws, handles and ensures compliances of the foreign companies established across the globe, handle secretarial activities for companies incorporated across the globe including Indian Companies, such as Board meetings and regulatory filings, and manages group-wide corporate law compliance risks. Additionally, the role includes handling documentation of various global subsidiaries, collaborating with legal and finance teams, and maintaining governance integrity across jurisdictions, global custodians of business license, UBO filings, critical time bound support to bid team with various documentation including drafting execution, notarization, apostillation etc.

Duties & Responsibilities

Job Description

Corporate Law Compliance and Record Management

• Compliance with Corporate Laws: Ensure adherence to the Companies Act and allied regulations, including regular MCA filings and maintenance of statutory records, registers, and documentation.
• FEMA compliances: ensuring compliances and regulatory filings under RBI regulations, FEMA, and related circulars, notifications, guidelines etc.FEMA Compliance: Manage Foreign Exchange Management Act (FEMA) filings, including Annual Returns and Annual Performance Reports, ensuring adherence to statutory timelines.
• Board Documentation: Draft and prepare agendas, notes, and supporting documentation for Board meetings and committees. Record and maintain accurate minutes, ensuring alignment with statutory and organizational standards.
• Executive Preparation for Board Actions: Facilitate proactive preparation of the executive team for board discussions and decisions.
  
  

• Group Secretarial Compliance: Maintain compliance calendars and streamline process controls for monitoring Indian and overseas subsidiaries. Provide periodic compliance reports to ensure comprehensive governance.
• Handling and ensuring compliances and secretarial activities under various corporate and other applicable laws of the foreign companies / foreign subsidiaries established across the globe, handle secretarial activities for such companies,
• Maintaining, updating and renewing businesses licenses globally for all the legal entities and the branches
• Audits and Benchmarking: Coordinate secretarial and related audits while identifying opportunities for adopting best practices. Conduct industry studies to benchmark and implement international standards in governance.
  
  

• Annual Report Preparation: Finalization of the company’s Annual Report, ensuring inclusion and authentication of secretarial sections and compliance with laws and secretarial standards.
• General Meetings: Plan, coordinate, and execute activities related to General Meetings, ensuring efficient communication with directors and stakeholders.
• Governance Excellence: Implement and monitor governance practices aligned with international standards, fostering differentiation and competitive advantage in industry practices.
  
  

• Manage and develop staff, including performance management, training, and career development.
• Create and maintain a robust talent pipeline to ensure succession planning (1:2 ratio).
  
  

• Handle corporate governance within the assigned region, ensuring alignment with organizational principles, policies, and regulations.
• Promote judicious use of natural resources and adhere to the organizations environment, health, and safety policies, objectives, and guidelines.
• Drive the organizations sustainability initiatives, working towards achieving established targets.
  
  

• Follow the ABMS roles and responsibilities details as prescribed on the ABMS manual.
• Understanding of ethical standards and the importance of integrity in business practices.
• Ability to identify and evaluate risks related to bribery in various business contexts. For more detailed explanation, follow the ABMS manual.
  
  

• A qualified Company Secretary.
  
  

• 8-14 years of relevant Post Qualification experience.