Company Secretarial Paralegal

Purpose of the Job

HH Global is an independent private company that delivers outsourced procurement programmes within print, Point of Sale, promotional items, secondary packaging and the creative services industry.

The Company Secretarial Paralegal is responsible for assisting all day to day activities connected with the corporate administration of HH Global’s legal entities world-wide.

This role sits within the Legal Team, reporting into the Company Secretarial Solicitor in the UK

Key Responsibilities

• Assist in day-to-day activities of the corporate administration of HH Global’s legal entities worldwide;
• Overall responsibility for corporate compliance on a global basis;
• Liaise with external providers for all of HH Global’s legal entities;
• Ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents (supported by external providers around the world);
• Support required formal annual/quarterly board/shareholder meetings and filing of annual returns and accounts for all legal entities, as required by law (also supported by external providers);
• Support changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc.;
• Effectively communicate with external corporate secretarial providers and internal stakeholders;
• Obtain digital signatures, wet signatures and notarised documents as necessary from authorised signatories;
• Draft resolutions, powers of attorney and other corporate administrative documentation as necessary (supported by external providers for non-UK entities);
• Keep a central record of all of HH Global’s legal entities and ensure corporate information is well organised and made available to business stakeholders in an efficient manner;
• maintaining and updating company entity management software
• Develop new and more efficient workflows.
  
  

• Qualified Lawyer (Newly qualified up to 2 years)
• Company Secretarial qualification.
• Prior experience with international corporate administration or company secretarial management;
• Strong knowledge and understanding of company law and underlying principles;
• Internationally minded; able to apply corporate law principles across different jurisdictions;
• Excellent English communication skills; additional languages an advantage;
• Experience in maintaining and updating company entity management software such as GEMS
• Self-motivated, able to multitask, prioritise and work accurately;
• Meticulous attention to detail and passion for compliance work;
• Able to build strong working relationships with stakeholders at various levels;
• Confident in verbal and written communication;
• Creative but practical approach to problem solving;
• Able to confidently influence individuals when required;
• Flexible and capable of working with multiple projects at the same time;
• PC literate, comfortable using Word, Excel and PowerPoint.