Billing Executive

Job Description

Billing & Stores Executive

Property and Asset Management

What This Job Involves

You will be performing the role of client finance and accounting at the site and will be responsible for the financial services scope and responsibility defined in the Property Management Services agreement with client. Your key delivery will be to:

• Receive invoices from vendor and update in invoice tracker
• Prepare invoice stamps, review correctness of invoices, and obtain approval from property manager before sending them to billing team for processing to accounts for payment process
• Process vendor payments and conduct vendor reconciliation twice a year with balance confirmation from vendors
• Preparation of provision for every month within the time frame.
• Preparation of Manpower details and OC tracker
• Manpower bill checking at site level as per agreement and biometric attendance and co-coordinating with corporate office for smooth payment
• Preparation of MIS as per schedule
• Following up with Tenants for collection as well as payment advice for mapping of open invoices and open credit
• Coordinating with Vendor and corporate compliance team to fulfill of 100% compliance
• Any other task / responsibility assigned by the management from time to time
• Maintain the store at the site and have the GRN/ issue note done for the materials.
• Have regular audit of the stock in the store.
• Submit the periodic stock to the SEZ office (if applicable)
• Working with billing systems (Yardi, PeopleSoft, Capforce) to process charges and transactions
• Creating batches, posting transactions, and managing invoice workflows
• Handling invoice coding, chartfield assignments, and GL account distribution
• Managing tax parameters, GST declarations, and e-invoicing requirements
• Ensuring invoices meet regulatory requirements (e.g., e-invoicing mandates)
• Maintaining proper documentation for audit compliance
• Managing tax parameters and VAT declarations
• Coordinating with Contract to Billing (C2B) teams for billing setup and queries
• Processing intercompany invoices and fee share approvals
• Managing billing for different business lines (Property Management, Agency, etc.) and keep a track of SLA and compliances as per agreement
• Handling billing company setup and client ID requests
• Running billing reports to review charges before posting
• Identifying and resolving billing discrepancies or errors
• Monitoring invoice status, payment tracking, and outstanding balances
  
  

Reporting:

You will be reporting to the Estate Manager.

Client :

You will be working on Brookfield Properties, which is a Commercial Property located at Powai, Mumbai

Sound like you? Here is what we’re looking for:

Being Analytical and Meticulous

You must pay attention to detail and have excellent accounting and financial management knowledge and skills. Possess the ability to collate information into the system and maintain it in the record books.

Qualifications

• You will have a Degree / Diploma with relevant educational background in Accounting & Finance/ Commerce with min 2-3 years of work experience.
• Good knowledge of computer applications (Tally) & GAAP would be desirable.

---