Assistant Manager Documentation And Compliance

Job Summary

The Assistant Manager – Flight Operations Documentation and Compliance is responsible for managing, maintaining, and ensuring the accuracy and compliance of all flight operations manuals, circulars, technical publications, and related documentation. This role supports & assists Manager – Documentation & Compliance for Documentation, regulatory compliance, and efficient dissemination of critical information to flight crews and operational staff.

Documentation Management

Key Responsibilities:

• Develop, revise, and maintain Flight Operations Manuals (OM-A, OM-B, OM-C, OM-D), Standard Operating Procedures (SOPs), Circulars, Process Documents/Manuals and other operational documents.
• Ensure timely updates/ Issuance/ revision and distribution of technical publications, Circulars, and notices to flight crew and other stakeholders, as applicable.
• Coordinate with OEMs, regulatory authorities, and internal stakeholders for document validation and approval.
• Liaise with stakeholders for the timely updating of company operations manuals, flight operations circulars, and related documentation.
• Ensure timely revision of Operations Manual as per revision cycle.
• Ensure that before submitting the revised Operations Manual to the regulator, a review of the impact on other interlinked documents is conducted internally with the Post Holders and other relevant stakeholders.
• Work on Comply365 DCM Admin & Pro Author Modules for Technical Writing.
• Maintain Document Revision & Updation Cycle on Comply365 DMS.
• Ensure that references in the Operations Manual that are linked with other company manuals (within and/or outside the purview of Flight Operations) are identified to ensure that the references interlinked/mentioned in any manuals correlate to the correct content and/or paragraph of other manuals and/or documents.
• Ensure that the Document Owner approves the final version of the regulatory manual/document before submission to the regulatory authority.
• Responsible for reviewing and updating all co-related documents, ensuring synchronization, and managing the submission process to the regulatory authority.
• Provide input to the Document Owner on changes to the Operations Manual and identifies impacts on other synced company manuals and documents.
  
  

• Periodic review of the documentation for accuracy and completeness, ensuring all changes are properly documented and compliant with applicable company & regulatory standards.
• Monitor DGCA website regularly for Update in regulatory requirements, do a gap analysis with current and revised procedures, impact, if any on company Manuals and on operations implementation timelines and subsequently inform relevant stakeholders and follow-up for documentation and compliance with revised regulatory requirements.
• Ensure that CAR Compliance Matrix is prepared for all applicable DGCA CAR & Circulars for AOC Compliance.
• Ensure all documentation complies with DGCA, ICAO, EASA, and other applicable aviation regulatory standards.
• Monitor regulatory circulars and maintained the records.
• Develop job aids and operational documentation to support the induction of new aircraft into the fleet.
  
  

• Manage the lifecycle of technical publications, including formatting, version control, and archiving.
• Collaborate with technical writers, pilots, and engineers to ensure clarity, accuracy, and consistency of content.
  
  

• Utilize documentation software for the preparation and formatting of manuals.
• Support the release and distribution of documents to flight crew via the Document Management System (DMS).
  
  

• Effectively communicate changes and revisions through bulletins, newsletters, briefings, and other communication channels.
• Provide guidance and support to operational staff on the use and interpretation of updated documentation.
  
  

• Strong attention to detail and organizational skills.
• Proficiency in MS Office, MS PowerPoint and MS Excel.
• Excellent written and verbal communication.
• Proficiency in MS Office, Adobe Acrobat, and XML-based authoring tools.
• Ability to work collaboratively across departments and manage multiple priorities.
• Certification in Technical Writing or Aviation Documentation (optional but advantageous).
  
  

• Relevant experience in Airline Industry, Preferably with Flight Ops. Documentation Compliance Standards, Quality Assurance, Quality Control Section.
• Experience with Document Management Systems will be preferred.
  
  

• Should be Graduate.
• Desired to have good knowledge of DGCA & IOSA requirements.