Admin Executive

Summary

Responsibilities

• Execute end-to-end purchase administration tasks, including the creation and management of Purchase Requisitions (PR) and Purchase Orders (PO) within the SAP environment.
  
• Process and verify invoices for accuracy, ensuring timely payments and compliance with financial protocols.
  
• Manage vendor relationships by coordinating communications, resolving discrepancies, and ensuring service delivery meets organizational standards.
  
• Maintain comprehensive documentation and records related to procurement activities, ensuring data integrity and easy retrieval.
  
• Utilize MS Excel and Word to generate reports, track inventory, and streamline administrative workflows.
  
• Collaborate with cross-functional teams to facilitate smooth operational processes and provide timely follow-ups on pending items.
  
• Demonstrate meticulous attention to detail in all administrative tasks to minimize errors and enhance efficiency.
  

Requirements

• Possess 1–3 years of professional experience in Administration, Purchase Administration, Procurement Support, or a closely related field.
  
• Demonstrate mandatory hands-on proficiency with SAP, specifically in the modules for PR/PO creation and invoice processing.
  
• Exhibit a solid understanding of vendor management principles and end-to-end purchase processes.
  
• Display advanced skills in MS Excel and Word for data management and documentation purposes.
  
• Possess strong coordination abilities, with a proven track record of effective follow-up, clear communication, and professional documentation.
  
• Maintain a high standard of accuracy and attention to detail in all work outputs.
  
• Current work experience level: 1 YEARS.