EXIM Co-Ordinator

Job Summary

The EXIM Coordinator is responsible for managing and coordinating all EXIM operations & activities to ensure timely, cost-effective, and compliant international shipments. The role involves close co-ordination with Internal Stakeholders (Mfg., Procurement etc.) External co-ordination (Freight Forwarders, Transporters, CHAs etc.) & other Regulatory agencies. Also to manage and ensure adherence to all import and export regulations, specifically concerning operations under Manufacturing and Other Operations in Warehouse Regulations (MOOWR) scheme, ensuring IDPMS & EDPMS Compliance.

Key Responsibilities

Export Operations

• Prepare and verify export documentation, including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin, and other regulatory documents.
• Coordinate with freight forwarders, shipping lines, airlines, and customs brokers for shipment execution.
• Arrange export bookings and track shipment movements until final delivery.
• Ensure compliance with export regulations, trade policies, and country-specific requirements.
  
  

• Coordinate import shipments from suppliers and overseas vendors.
• Review import documentation, including Bill of Lading/Airway Bill, Commercial Invoice, Packing List, and Certificates.
• Facilitate customs clearance processes and ensure timely cargo delivery.
• Monitor import duties, taxes, and clearance costs.
  
  

• Maintain accurate records of all export-import transactions.
• Ensure adherence to DGFT, Customs, GST, FEMA, and other applicable regulations.
• Coordinate with government agencies, banks, and regulatory authorities as required.
• Manage Letter of Credit (LC), Bank Guarantees, and payment-related documentation.
  
  

• Liaise with procurement, sales, finance, warehouse, and logistics teams.
• Resolve shipment delays, documentation discrepancies, and customs-related issues.
• Generate reports on shipment status, logistics costs, and compliance metrics.
• Support audits and ensure documentation readiness.
  
  

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Logistics, or a related field.
• Diploma/Certification in Export-Import Management is preferred.
• 4–8 years of experience in EXIM operations, international logistics, or supply chain management