Executive Assistant

Role Overview

We are looking for a highly organised and proactive Senior Executive Assistant to support the Director in managing daily priorities, coordinating business, and communicating with leadership.

This role requires strong ownership, structured thinking, and the ability to coordinate across multiple departments while maintaining confidentiality and efficiency.

Key Responsibilities

Executive Support

• Manage the Director’s calendar, meetings, and schedules with prioritisation
• Prepare daily plans, meeting briefs, and track follow-ups
• Ensure timely execution of tasks assigned by the Director
  
  

Business Coordination

• Coordinate with internal teams (Sales, Accounts, HR, Projects)
• Track action points and ensure closure within timelines
• Act as a central communication link for the Director’s office
  
  

Reporting & Documentation

• Prepare MIS reports, trackers, and dashboards using Excel
• Create PowerPoint presentations for management reviews
• Maintain organised records and documentation
  
  

Communication & Confidentiality

• Draft professional emails and communication on behalf of the Director
• Handle confidential information with discretion
• Support internal and external communication requirements
  
  

Requirements

Mandatory Requirements

• Minimum 6+ years of experience as an Executive Assistant supporting the Director
• Proven experience in handling Director-level coordination and follow-ups
• Strong knowledge of MS Excel (trackers, reporting) and PowerPoint (presentations)
• Experience in preparing MIS reports and structured business updates
• Good communication skills in English (Hindi & Bengali preferred)
  
  

Preferred Criteria

• Experience in corporate/real estate/consulting environments
• Exposure to multi-department coordination
• Candidates based in South or Central Kolkata preferred
• Age below 38 years preferred
  
  

Experience Range

8 – 12 years

Key Skills

Executive Coordination

Calendar Management

MIS Reporting

PowerPoint Presentations

Excel & Data Tracking

Stakeholder Management

Business Communication

Important Note

Candidates must have prior experience supporting a Director/Owner and preparing MIS reports and presentations. Profiles limited to administrative or front-office roles will not be considered.

Benefits

In addition to statutory compliance, the organisation offers the following employment benefits:

• Annual Performance Bonus
• Yearly Performance Appraisal (PMS)
• Leave Encashment Policy
• Health Benefits / Medical Support
• Paid Leave as per company policy
• Professional and stable work environment
• Opportunity to work closely with senior leadership

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