Procurement Engineer

Roles & Responsibilities Qualifications & Competence

Functions / Day to day activities:

• BOQ Review and Initial Procurement Steps
  
  

 Review the Bill of Quantity (BOQ) for each project.

 Sort items based on categories (A,B,C Categories)

 Send the sorted BOQ/ MR to the store incharge.

 Get confirmation of stock availability from the store.

 If items are not in stock, collect PR (Purchase Request) from the store.

 Prepare enquiry list and proceed with vendor sourcing.

• Vendor Enquiry and Offer Collection
  
  

 Send enquiry emails to a minimum of 3 vendors for each item.

 Follow up and collect offers within the required time frame.

 Ensure offers include all necessary commercial and technical details.

• Tabulation Sheet Preparation
  
  

 Prepare a comparative statement (tabulation sheet) comparing all received offers.

 Highlight the most suitable vendor considering price, lead time, and compliance.

• Purchase Order Coordination
  
  

 Submit the tabulation sheet to the procurement head for review.

 Coordinate with the head for PO (Purchase Order) finalization.

 Ensure PO is released and acknowledged by the vendor.

• Delivery Follow-up
  
  

 Track vendor deliveries and maintain an updated delivery log.

 Follow up regularly with vendors to ensure on-time delivery.

 Coordinate with the store for material in warding and documentation.

• BOQ Updating
  
  

 Update The BOQ With The Following Details

 PO Number, PO Date, Unit Price, Total Price, Vendor Details, Delivery Date, Transportation Cost

 Ensure updates are done daily to reflect the latest status.

• Vendor Development and Market Research
  
  

 Identify potential vendors for regularly purchased items.

 Explore the market for new product alternatives and cost-saving solutions.

 Share findings with the procurement team and management.

• General Procurement Support
  
  

 Assist in negotiation, documentation, and internal communication.

 Coordinate with accounts for payment follow-ups and clarifications.

 Maintain a master purchase tracker for each project.

 Prepare reports as needed (monthly procurement status, vendor performance, etc.).

• B. Tech in Mechanical/ Electrical / Civil Engineering
• 0–2 years of experience in procurement, supply chain, or a related field
• Freshers with a relevant academic background (Mechanical / Electrical / Industrial Engineering or Supply Chain) and certifications in procurement or logistics are encouraged to apply
•  Exposure to production supervision or shop-floor coordination will be considered an added advantage
•  Basic understanding of vendor management, purchase processes, and inventory control preferred
•  Familiarity with ERP systems (e.g., Zoho, SAP) is a plus

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