Accounts Payable Supervisor (225-717)

The Accounts Payable Supervisor plays a critical role in the finance department, ensuring that vendor payment processes run smoothly and efficiently. They are responsible for overseeing a team of accounts payable clerks, maintaining the integrity and accuracy of financial records, and ensuring that all payments are processed in a timely manner. This position requires someone with keen attention to detail, strong organizational skills, and the ability to work well under pressure. The ideal candidate will have a deep understanding of accounting principles, excellent problem-solving skills, and experience in managing a team. The role is vital in fostering strong relationships with vendors and ensuring compliance with all financial regulations and company policies.

Responsibilities

• Supervise and coordinate activities of the accounts payable staff for optimal performance.
• Ensure that all invoices are processed accurately and on time.
• Monitor accounts to ensure payments are up-to-date and resolve payment discrepancies.
• Maintain accurate records of all supplier invoices, credits, and transactions.
• Develop, implement, and maintain systems, procedures, and policies for accounts payable functions.
• Coordinate month-end closing activities to ensure completion in line with deadlines.
• Prepare and analyze reports related to accounts payable for management review.
• Facilitate annual audit process concerning payable information and requirements.
• Respond to inquiries from vendors, auditors, and other stakeholders regarding payment-related issues.
• Train, mentor, and evaluate accounts payable staff, fostering professional development.
• Work collaboratively with the procurement department to ensure timely invoice receipt and processing.
• Ensure compliance with company policies, as well as local, state, and federal financial regulations.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field is required.
• A minimum of 5 years of experience in accounts payable or similar roles.
• Proven leadership experience in supervising or managing teams in a financial setting.
• Comprehensive understanding of generally accepted accounting principles (GAAP).
• Strong analytical skills with an ability to manage large sets of data and generate reports.
• Excellent organizational skills and the ability to balance multiple tasks efficiently.
• Proficiency in accounting software, especially in ERP systems such as SAP or Oracle.