HR and Administration Manager

Requirements

Key Responsibilities

Recruitment

• Manage and ensure timely closure of all open positions within the defined turnaround time.
  
• Coordinate interviews, candidate communication, hiring-manager coordination and onboarding.
  

HR & Administrative Support

• Manage employee lifecycle activities from onboarding to exit, including documentation, induction, confirmation, probation and exit formalities.
  
• Maintain employee records and HRMS data; coordinate attendance, leave, payroll inputs, reimbursements and related HR documentation.
  
• Handle employee queries and support HR audits, statutory documentation and compliance.
  

Data & Documentation

• Maintain accurate employee and office data, trackers and spreadsheets; prepare basic MIS reports.
  
• Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents.
  

Office Management

• Oversee day-to-day office operations, infrastructure, utilities, equipment, housekeeping, pantry, security and transport.
  
• Manage office supplies, inventory, assets and consumables; coordinate maintenance, repairs, vendors and service schedules.
  
• Coordinate travel, accommodation, visitor management and workplace safety requirements.
  

Employee Engagement & L&D

• Coordinate employee engagement activities, internal communications, celebrations and training logistics.
  
• Support initiatives that promote a positive workplace culture and employee experience.
  

Communication & Coordination

• Welcome visitors and clients, handle calls and coordinate information between departments and stakeholders.
  
• Maintain effective coordination with employees, vendors, service providers and hiring managers.
  

Financial & Administrative Assistance

• Support invoice processing, petty cash management, expense tracking and basic billing-related activities.
  
• Monitor office expenses, administrative budgets and vendor payments in coordination with Finance.
  

Vendor, Facility & Compliance Management

• Manage facility vendors, monitor service quality, coordinate invoices and ensure timely renewal of AMCs and service agreements.
  
• Ensure adherence to company policies and administrative procedures; support ISO, internal audits and statutory compliance.
  

Key Skills

HR Operations • Recruitment Coordination • Office Administration • Employee Lifecycle Management • Payroll Coordination • Attendance & Leave Management • Vendor & Facility Management • HRMS • MIS Reporting • Inventory Management • Employee Engagement • Communication & Stakeholder Management • Invoice & Expense Coordination • Microsoft Excel, Word & PowerPoint

Preferred Competencies

• Strong organizational, multitasking, communication and stakeholder management skills.
  
• High attention to detail, confidentiality, professionalism and process orientation.
  
• Proactive approach to problem-solving and process improvement; ability to work with multiple priorities.
  

Educational Qualification

• Bachelors Degree in Human Resources, Business Administration, Commerce, or a related discipline; MBA/PGDM in HR preferred.
  

Experience

• 4–8 years of experience in HR Operations, Administration, Employee Relations and HR Business Partnering roles.
  
• Experience working with HRMS platforms and performance management systems.
  

Benefits

• Annual Bonus
  
• Provident Fund
  
• Performance bonuses
  
• Employees State Insurance Corporation
  
• Medical Insurance
  
• Night Allowances
  
• Pick and Drop facilities (Only for Female Staff)
  
• Day outs for Staff
  
• Team Lunches
  
• Maternity/Paternity leaves
  
• Retirement Benefits
  
• National and International tour packages after successful completion of service as per company policies
  
• Paid Time Off
  
• Flexible work schedules and workplace perks like on-site snacks
  
• Flexible working
  
• Salary reviews are subject to annual performance/annual appraisal reviews