Executive Assistant

Company: Shilpa Alloys Private Limited

Website: Visit Website

Business Type: Small/Medium Business

Company Type: Product

Business Model: B2B

Funding Stage: Bootstrapped

Industry: Manufacturing

Job Description

We are looking for a proactive, highly organized and commercially aware Executive Assistant to work closely with the Director across executive support, business networking, communication, conferences, events and administration.

Experience with a business chamber, industry association or networking organization - such as FICCI, CII, IACC, TiE, EO, Round Table or similar - will be preferred.

The role involves interaction with business leaders, CXOs, government officials and other senior stakeholders.

Key Responsibilities

Executive Office

• Manage calendar, meetings and appointments
• Prepare meeting briefs and track action points
• Ensure timely follow-ups and closure of commitments
• Coordinate travel and logistics
• Handle confidential information with discretion
  
  

• Maintain relationships with members and stakeholders
• Support community engagement and membership growth
• Manage contact and member databases
• Coordinate with chambers, associations and business networks
• Support meetings and interactions with senior stakeholders
  
  

• Coordinate meetings, networking events and conferences
• Manage invitations, guests, vendors and logistics
• Support VIP and stakeholder coordination
• Handle post-event follow-ups
  
  

• Manage and prioritize the Director's emails
• Draft professional correspondence
• Track important replies and commitments
• Assist with LinkedIn and professional social media communication
  
  

• Receive and track bills and invoices
• Coordinate approvals and payments with Accounts
• Maintain expense and payment trackers
• Coordinate with vendors and service providers
  
  

• Prepare basic research and briefing notes for meetings
• Maintain trackers and simple MIS
• Follow up with internal teams and external stakeholders
• Highlight pending matters requiring attention
  
  

• Use AI tools for research, drafting, summarization and productivity
• Stay updated with tools that can improve the efficiency of the Director's Office
  
  

• 3-7 years of relevant experience
• Experience in community building, business networking, associations or chambers preferred
• Excellent communication and written English
• Strong organizational and follow-up skills
• Comfortable interacting with senior professionals, CXOs and government officials
• Good Excel, Google Sheets and MS Office skills
• Basic understanding of bills, invoices and payments
• Professional, presentable and trustworthy
• Fast learner with strong willingness to adopt AI and new technology
• High level of confidentiality and ownership