Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to support senior executives in a dynamic work environment. This long-term contract position is based in Irvine, California, and offers the opportunity to play a pivotal role in ensuring seamless operations and communication within the organization. The ideal candidate will excel at managing schedules, coordinating travel, and handling confidential information with professionalism.

Responsibilities:
• Manage and maintain executives’ calendars, ensuring optimal scheduling and conflict resolution.
• Coordinate travel arrangements, including booking transportation, preparing detailed itineraries, and assisting with expense report submissions.
• Handle sensitive documents and confidential information with the utmost discretion and care.
• Oversee general office functions, such as ordering supplies and providing leadership to administrative support staff.
• Act as a key point of contact between executives and internal or external stakeholders, fostering effective communication.
• Assist with special projects by organizing resources, tracking progress, and ensuring timely completion.
• Respond to inquiries and provide support through inbound and outbound calls, ensuring exceptional customer service.
• Maintain accurate records and documentation for various administrative processes.
• Support the development and implementation of efficient office procedures to enhance productivity.
• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication abilities.
• Familiarity with handling confidential and sensitive information.
• Proficiency in coordinating travel and managing expense reports.
• Ability to foster positive relationships with internal teams and external partners.
• Experience with customer service, including handling inbound and outbound calls.
• Proficiency in office software and tools for scheduling, document management, and communication.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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