Purchase Executive - PURCHASE

Key Responsibilities

Procurement of materials, equipment, and services.

Vendor sourcing and management.

Price negotiation and cost optimization.

Purchase Order (PO) creation and tracking.

Inventory coordination and stock replenishment.

Documentation and record maintenance.

Supplier performance evaluation.

Compliance with procurement policies.

Responsibilities

• Purchase Requisition (PR) Receipt
  
  

Receive Purchase Requisition (PR) from the requesting department.

Verify specifications, quantity, delivery requirements, and approvals

Check budget availability if applicable

• Vendor Identification & Sourcing
  
  

Identify suitable suppliers.

Maintain an approved vendor database.

Obtain quotations from multiple vendors.

• Quotation Evaluation
  
  

Price competitiveness.

Product quality.

Delivery timeline.

Payment terms.

Vendor reputation.

Warranty and support.

• Purchase Order (PO) Creation
  
  

Prepare and issue Purchase Orders.

• Order Follow-Up
  
  

Monitor order status.

Ensure timely delivery.

• Material Receipt Coordination
  
  

Coordinate with Stores/Warehouse.

Verify received materials.

• Invoice Verification
  
  

Verify supplier invoices.

• Vendor Management
  
  

Maintain strong supplier relationships.

Evaluate vendor performance periodically.

• Documentation & Record Keeping
  
  

Purchase Requisitions (PR)

Request for Quotations (RFQ)

Comparative Statements (CS)

Purchase Orders (PO)

Delivery Challans

Goods Receipt Notes (GRN)

Supplier Invoices

Vendor Contracts

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