Officer 3 Corporate Administration

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

OFFICER 3, FUND ADMINISTRATION

Office: India

Department: Fund Administration

Reports to: Manager, Fund Administration

Job Summary

A senior preparer position responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

Core Responsibilities

• Lead the preparation of complex corporate documentation and filings
• Ensure accuracy and timeliness of deliverables
• Apply corporate secretarial requirements with minimal supervision
• Contribute to process improvement initiatives
• Build advanced knowledge of client-specific requirements and industry practices
  
  

• Execute complex corporate secretarial operations independently
• Prepare sophisticated board papers and resolutions
• Handle complex regulatory filings and compliance matters
• Document detailed procedures for complex processes
• Identify and report potential compliance risks to manager
• Conduct thorough self-reviews to maintain quality standards
• Support complex client file maintenance
• Participate in knowledge sharing initiatives
• Handle complex stakeholder communications
  
  

• Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles
• Proficiency in the preparing of complex board papers, resolutions, and regulatory filings
• Expertise in risk management, including the identification and resolution of compliance issues
• Familiarity with corporate secretarial systems (e.g., CAS) and adherence to industry-specific best practices
• Exceptional communication skills, both written and verbal, with effectiveness in managing stakeholder relationships
• Superior organizational, prioritization, and time management abilities
• Leadership capabilities to support knowledge-sharing initiatives and team development
• Results-driven mindset with attention to detail and a strong focus on delivering high-quality outputs
• Self-motivation and independence, with the ability to work effectively with minimal supervision
• Adaptability and resourcefulness in addressing complex challenges and meeting evolving client needs
  
  

• Bachelor’s degree in Business Administration, Corporate Governance, Law, or a related field
• Advanced certifications such as Chartered Secretary, LL.B., or equivalent corporate governance qualifications are preferred
  
  

• Minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently
• Extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management
• Experience managing complex client deliverables and stakeholder communications