Manager-TM IP RM And Facilities

Role

                Manager-TM IP RM & Facilities

Job Level/ Designation

M1

Function / Department

Technology/Projects 

Location

Hyderabad

Job Purpose

Review and validate IP bills received from various vendors, ensuring accuracy and completeness

Process invoices accurately and in a timely manner

Identify and resolve billing discrepancies or errors

Communicate with vendors and internal teams regarding invoice status and payment issues

Ensure compliance with company policies and procedures related to invoice processing and payment

Assist with month-end closing activities related to accounts payable

Maintain accurate and up-to-date records of invoices and payments

Key Result Areas/Accountabilities

• Ensuring that all Billing Data Bases are up to date in the Order management system / portal provided for the same. Also collecting all Billing impacted details by coordinating with the Circle O&M team MOM.
• Ensuring all the deletions are captured MOM which have an impact on the Billing and support in Billing validations.
• Ensuring that IP Bill Verification is carried out effectively and Order Management is done as per corporate guidelines.
• To conduct Billing Walk through with all Infrastructure Providers to highlight the concerns and ensuring that actions are taken on time to meet the requirements.
• To create Site Profiling for all Sites to get all necessary information of a Site beforehand and ensure billing validation happens as per the MSA agreed time lines. The parameters are to be updated in a regular interval since it is dynamic in nature.
• To be a part of Opex saving  CF team  with all key stake holders and enable effective monitoring and tracking of cost saving measures and achieve all milestones on time and ensure that resolution of issues are carried out on a real time basis. Handling of Data Base corrections and ensuring that the Tickets are closed within TAT.
• Carryout Joint Visits of Sites with IPs to identify High rental cases by interacting with Site Owners/Society Representative etc.
• Custodian of all IP Bill Validations and MIS input to Portals, Mobile Apps and any other company data base.
• Facilitate IP Fee related dispute resolutions along with Stake holders in O&M and Finance.
• Ensure all billing disputes are resolved as per the TAT.
• Ensure all Validated Bills are approved by all stake holders and payments made to the respective IP’s
• Need to have concrete data pertaining to all deductions made in hand and Data should be available for disposal during dispute resolutions and shared with stake holders MOM.
• Maintaining of Complete Validated Bill details deductions made MOM and reasons for deductions made.
• Ensure closing signoff for no IP billing disputes for the certified period once disputes are closed by the IP’s.
• Powerful stakeholder management skills to interface with Cross Functional Teams, internal and external stake holders to provide support on resolving the disputes and pertaining to Bills on time.
• Ability to ensure implementation of various governance models as per corporate guidelines and drive results.
• Result orientation and Team Member to deliver beyond expectation and team engagement by developing plans, resolving issues and collaborative problem solving
• Orientation and operational excellence, ability to articulate evolving savings for the business and drives functional  excellence
• Entrepreneurial, responsible,  self-motivated and proactive leadership skills
• Advanced analytical skills to understand the critical requirements and enable to get in to a logical conclusion
• Project Management Skill Sets to deliver and Optimized Costs
• Financial acumen and negotiations skills

- Complaint Closure with Landlord close looping
2. Access Management:

- Reduction of Access Outage due to non-receipt of the rental,

- Ensure the 24 Hrs Access facility

- Maintain up time of site by reducing estate issues

3. Rental Management :

- Updating of Land lord database / Rental Master

- Ensure the Monthly / Escalation rental request to Finances per the agreement,

- Site rental Hold / Release for timely rental disbursement

- Rental Dispatch as per the agreement & Courier / Postal return management

4. Locked Site Management/ Relocation :

- Reduction of locked site > 24Hrs outage - reviewed on daily basis

- Locked site Monitoring,

- Locked site issue resolution / unlocked

- Locked site sign off on monthly basis with O&M

- Site Retention - Site termination request from LL

- Relocation proposal from Site retention failure,

6. Document / Agreement Renewal/ F&F /Upgrade Management :

- Updating of Land lord database / Rental Master

- Land Lord Request ( Ownership Change / property change / TDS/ GST/ Property Tax / Service TAX )

- NEFT Collection & Conversion, GST invoice collection

- 100% compliance on document collection and submission for Renewal, Sharing, Upgrades, F&F

7. Cost Saving :

- Cost Saving through various levers

- Through Direct Rent reduction,

- 2Low escalation (Renewal & Sharing)

- Reduction of rental for tenancy exit site and F&F negotiation

- Assign targets to team and ensure month on month delivery

8. Others :

- Day to day operational issue like LL / Public Issue / Radiation / Statutory issue Coordination with Concern for closure

Core Competencies, Knowledge, Experience

Strong attention to detail and accuracy

Excellent communication skills, both written and verbal

Ability to work independently and as part of a team

Proficient in Microsoft Excel and other relevant software applications

Knowledge of IP billing processes and procedures is preferred

Prior experience in accounts payable or a similar role is a plus

The team member - IP bill validation will be responsible for ensuring the accuracy and completeness of IP bills received from various vendors. They will be required to review, validate and process invoices in a timely and efficient manner while ensuring compliance with the companys policies and procedures.

Need to work on site relocation & redeployment for operational threat & dead lock sites.

Skills/ Experience Required:

- Have worked on key accounts/services billing for the organization

- Have experience in end to end AR module & have should know impact from GL side

- Should be excellent in MS office specially Powerpoint & Excel

- Should have team handling experience of more than 6 years

Required behaviors/Competencies

- People Management & Leadership

- Planning & Organizing

- Excellent Written & Oral Business Communication

- Excellent quantitative Aptitude

- Eye for detail & Analytical

- Team Player