Manager - Capex And Engineering Procurement

Overview

The role plays a critical role in managing the procurement and contract management processes for capital projects. The primary focus of this role is to streamline and optimize the entire sourcing process—from identifying needs and suppliers to the finalization of contracts—ensuring that capital expenditure projects are executed efficiently, within budget, and in compliance with organizational goals and legal requirements.

Responsibilities

• Support the workflow of contracting process to overview contract milestones.
• Develop, maintain and govern Payment dashboard to ensure suppliers are systematically paid on time and in full
• Maintain project comms log database to capture all decisions taken through the entire project lifecycle to create an audit trail.
• (during tendering process) Manage and Update dashboard tracker and database to capture GP pre-negotiated multiyear savings from OEM over the 5yr period.
• Develop and collate As-Build documentation. Following up with OEMs and stakeholders. Deliver and brief KM team for proper taxonomy for cataloguing.
• Monitor/manage warranties
• Expand preferred suppliers list plus market intelligence assessment to categorise and group like suppliers for tendering invites
• Execute and support TPDD process to liaise and facilitate handling of docs and process with controls and compliance.
• Market Intelligence team: perform standard investigations for suppliers (mostly civils/construction) – work with consultants, other companies/peers.
• Track and report SLA/KPI’s/Savings as per agreed methodology
• Support the Engineering and GP team with the Supply market scan - identify potential supply base / prepare short-list
• Gather requirements for Rfx
• Collection, tracking, analysis, rank if evaluation matrix, summary & reporting for RFx/competitive bidding process across contractual requirements, cost, service, quality, sustainability, and innovation
• Gather supplier questions and share responses to all suppliers
• Partner with the suppliers to ensure Rfx process is 100% correctly completed
• Support supplier financial checks and reference checks
• Ensure complete and correct local/global reports and analysis provided to support Ariba eSourcing process
• Prepares and delivers training to suppliers on using Ariba eSourcing/eauction tool
• Manages and leads NDA process with Legal, suppliers and category managers and regional leads
• Analyze data and Reports and offer recommendations for improvements to Reports, eSourcing Tools, processes, data collection, and sourcing plans
• Provide input on automation, standardization, and simplification in the GBS contract processes
• Follow the process around measurement and metrics for contract creation, execution, and maintenance.
• Review all contract requisitions are aligned to PepsiCo & GP policies & procedures.
• Work with legal, supplier to develop Contract incl SLA’s for final approval. Once approved upload to Selectica contract mgt tool and track signature process in time.
• Constant communication and collaboration with stakeholders and legal team to get accurate information and measure performance and fulfillment of deliveries and quality of documents.
• Approve/deny contracts requisitions within the SLA’s
• Up-to-date Procurement Knowledge of all Procurement processes, policies, categories & suppliers
• Keep track of all reviewed contract requisitions according to KPIs established.
• New contracts or renewal others
• Update suppliers documents
• Obtain further information to support contract first draft creation
  
  

• Min 7 years experience in procurement admin of technical/non commercial items.
• Proficiency in English (written and spoken)
• Technical knowledge and understanding of engineering works, services, assets and equipments demonstrated by a suitable College degree in either Civil, Mechanical or Chemical Engineering
• Working knowledge of SAP MM module, Buying plaforms (ie Ariba), Power Apps and BI
• Excel & Office package knowledge
  
  

• Working experience in a Civils work or Materials Management of technical products/services environment.
• Strong communication, negotiating and interpersonal skills
• Collaboratively and proactively works with multi-functional teams
• Flexible, organized and able to handle competing priorities