Executive Assistant Specialist

Overview

We are seeking a highly organized and proactive EA Specialist to support our Executive Leadership Team and broader commercial operations. This role is ideal for someone who thrives in a fast-paced, dynamic environment and is passionate about delivering high-quality administrative and operational support. You will play a key role in ensuring smooth day-to-day operations, managing executive logistics, and supporting cross-functional initiatives.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.

Responsibilities

Client & Agency Service:

• Executive Support
• Manage and submit timesheets and expenses for ELT and select leadership.
• Coordinate domestic and international travel, including flights, hotels and ground transportation.
• Maintain executive calendars, ensuring alignment and conflict-free scheduling.
• Assist with meeting preparation, material development and logistics.
• Handle ad-hoc administrative requests from the ELT.
• Operational Coordination
• Liaise with commercial and engagement teams to ensure accurate and timely timesheet entries.
• Build strong relationships with internal teams and Omnicom operational functions (SSC, Paige, Building Services).
• Coordinate All Hands meetings, including speaker management, deck creation and recording logistics.
• Maintain and update distribution lists, email access and onboarding support for new joiners.
• Project & Event Support
• Support internal initiatives such as Diverse\Team and Culture Club.
• Assist with client list tracking for surveys, holiday cards, and gifting.
• Partner with Operations Lead to schedule and track team training.
• Support spokesperson travel coordination and client-facing meeting logistics.
  

• Education:
• Bachelor’s degree in business administration, Human Resources, or a related field.
• Experience:
• 5+ years of experience in a similar role, preferably within an agency or fast-paced corporate environment.
• Proven ability to manage executive-level support and commercial operations.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)
• Familiarity with video conferencing tools (Zoom, WebEx, Teams).
• Experience with timesheet and expense management tools.
• Power BI knowledge is a plus.
• Soft Skills:
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Self-starter with the ability to multitask and meet tight deadlines.