Executive Assistant - India Tech Hub - Hyderabad

Unleash Your Potential at LOréal Beauty Tech!

For several years, LOréal has been deeply committed to its Beauty Tech transformation, placing technology, IT, data, and AI at the heart of its strategy. This commitment is reflected in the deployment of cutting-edge technology platforms as well as the opening of regional Tech Hubs in France, United States, China, Singapore, Spain, Poland, Canada, Brazil, and Mexico.

Today, we are opening a new global Tech Hub in India, based in Hyderabad, to further strengthen our worldwide Tech footprint by bringing on board the best talents in the market.

Our L’Oréal Beauty Tech ambition is to create the Beauty of the future and reimagine the best beauty experience for consumers, customers, and employees. We are investing in accelerating our IT and Tech roadmap and building the right Tech foundations and capabilities. Together, we are building the Tech and IT of the Future.

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to the Head of Site for the India Tech Hub based out of Hyderabad. This pivotal role requires an individual who can anticipate needs, manage complex schedules, facilitate effective communication, and contribute to the smooth operation of a dynamic, fast-paced global environment. The successful candidate will act as a trusted partner, ensuring the Head of Sites time is optimized for strategic initiatives and leadership responsibilities, while upholding the highest standards of discretion and professionalism.

LEAD TASKS

Executive Support & Calendar Management

• Manage and maintain an extremely busy and dynamic calendar for the Head of Site, including scheduling meetings, appointments, and conferences, both internal and external, across multiple time zones.
• Prioritize conflicting demands and proactively address scheduling changes, ensuring optimal use of the Head of Sites time.
• Coordinate and prepare all necessary materials for meetings, presentations, and events, ensuring the Head of Site is well-briefed and equipped.
  
  

• Act as a primary point of contact, screening and prioritizing incoming communications (emails, calls, messages).
• Prepare and edit professional correspondence, reports, presentations, and other documents with meticulous attention to detail, grammar, and formatting.
• Facilitate internal and external communications, ensuring timely and clear dissemination of information.
  
  

• Arrange complex international and domestic travel itineraries, including flights, accommodations, transportation, and visa requirements.
• Prepare detailed travel briefs and ensure all logistics are meticulously managed to facilitate seamless travel experiences.
• Process expense reports accurately and promptly.
  
  

• Organize and coordinate leadership team meetings, town halls, workshops, and other site-wide or global events, including agenda preparation, minute-taking, action item tracking, and follow-up.
• Manage event logistics, vendor coordination, and budget tracking as needed.
  
  

• Maintain an organized filing system (digital and physical) for critical documents, ensuring confidentiality and easy retrieval.
• Handle sensitive information with the utmost discretion and integrity.
• Support general administrative tasks to ensure the efficient operation of the Head of Sites office.
  
  

• Bachelor’s degree preferred; a strong combination of relevant experience and certifications will also be considered.
• Minimum of 7-10 years of experience as an Executive Assistant supporting C-suite executives or senior leadership in a large, multinational organization, preferably within a global business services, shared services, or capability center environment.
• Proven experience managing complex schedules and travel for executives operating across multiple time zones.
• Fluent in English; proficiency in additional languages relevant to our global operations is a plus.
  
  

• Exceptional Organizational Skills: Ability to multitask, prioritize effectively, and manage time efficiently in a demanding environment.
• Proactive & Resourceful: Anticipates needs, takes initiative, and solves problems independently with a forward-thinking approach.
• Superior Communication Skills: Excellent verbal and written communication, with the ability to articulate clearly and concisely to diverse audiences.
• High Discretion & Confidentiality: Demonstrates impeccable judgment and handles sensitive information with the highest level of integrity and confidentiality.
• Advanced Technical Proficiency: Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and experience with virtual meeting platforms and collaboration tools.
• Attention to Detail: Meticulous accuracy in all tasks, from scheduling to document preparation.
• Adaptability & Resilience: Ability to thrive in a fast-paced, dynamic global environment and adapt to changing priorities.
• Interpersonal Savvy: Strong ability to build relationships and interact professionally with internal and external stakeholders at all levels
  
  

• A place for you to leave your comfort zone and grow beyond your potential (here, you’ll be encouraged to try new things and take risks!)
• Real responsibility from day 1, there’s no sitting on the sidelines at L’Oréal
• An environment where people of every ethnicity, social background, age, religion, gender and sexual orientation as well as people with disabilities are accepted, can speak up, will thrive and are celebrated!
• A place where you can contribute to something bigger! Many of our brands have societal /environmental causes to make concrete difference
  
  

• Invests in Tech and positions its Tech teams at the heart of its digital transformation strategy.
• Allows its employees to have a real impact, to test their ideas, to innovate and to build our future.
• Offers a Hybrid Work Policy: 3 Days in Office, 2 Days Work from Home
• Provides many benefits: VIP staff shop offering our products at a preferential rate, a company restaurant, transportation to your place of work, and much more!
• Delivers a powerful and innovative HR policy: dynamic mobility policy, significant investment in employee training, regular re-evaluation of remuneration, numerous innovative HR measures: Time Savings Account, paternity leave, Citizen Day, etc.
• Is an Equal Opportunity Employer and takes pride in a diverse environment. We would love to find out more about you as a candidate and we do not discriminate in recruitment, hiring, training, promotion, or other employment practices. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.
  
  

• Interview with the Talent Acquisition Team
• Interview with the Human Resource Director
• Interview with the Site Leader