Document Production Specialist

Who we are

As a global law firm our work spans jurisdictions, cultures, and languages – and so do our people.

Our culture is collaborative and inclusive — where diverse perspectives are recognised and valued. Where performing to your highest ability, unlocks equal access to opportunities to learn, thrive and grow.

We combine deep legal expertise and commercial intelligence to grow, transform, protect, and defend our clients businesses, across every critical moment.

We operate in the sectors and regions that matter to our clients. With forward-thinking insights and innovative, tech-enabled solutions that combine deep knowledge of their sectors and markets.

You’ll build connections and work with colleagues as one global team. You’ll unlock opportunities for clients, across borders, cultures, legal and commercial disciplines.

Join us to work with colleagues as one global team – empowering each other to be exceptional and create advantage for our clients.

Our India team is a well-established and integral part of the firm’s global operations, delivering high-value support across a wide spectrum of functions. With over 800 business professionals based in Gurugram and Hyderabad, we’ve been driving operational excellence and innovation for more than 15 years.

We contribute to global success in areas such as Information Technology, Finance, Human Resources, Risk & Compliance, Legal Support, Research & Knowledge, Document Production, Virtual Executive Assistance, Programme Management, Client & Market Development, and Continuous Improvement.

The role

The DPS reports to a Manager of the Document Production Unit and is expected to create a positive working relationship with team members in their group.

The duties of a DPS would cover the following:

• Document creation, conversions, formatting , revisions, clean up, repair and indexing
• Presentation creation, conversions, formatting and revisions
• Spreadsheet creation, conversions, formatting, revisions, linking and archiving
• Document tables and automation including TOAs, TOCs and cross referencing
• Template and form creation
• Merge and compare documents
• Mail merge and label creation
• Data entry and editing
• Client briefing
• Creating, modifying and emailing files
• Quality checking for accuracy and formatting and editing services

There are two high level categories, detailed below, which describe the core activities of the DPS role:

Document production services:

• Providing an accurate and high quality document production service to fee earners using Clifford Chance Housestyle once all training programme completed
• Ensuring all work and projects are completed as per instructions from the client and /or specifications
• Staying within timelines and deadlines for the completion dates for projects. This requires good time management and organisational skills
• Excellent typing speeds
• Ability to quality check documents to ensure clients quality expectations are met within stipulated turnaround times
• Follow workflow processes as per the Standard Operating Procedures
• Notifying the Team Lead immediately when the deadline is likely to be missed
• Meet quality benchmarks
• Carry out work smoothly and efficiently
• Continue to develop speed, accuracy and proof reading skills and responsible for downtime training objectives
• Maintain confidentiality of all client information
• Working collaboratively with team members to ensure the provision of first class support services to fee earners

Key personal attributes

• A key attribute of a DPS success will be dependent on the positive and collaborative working relationships which they build with colleagues, the Team Leads and the UK DP team
• Flexible in approach to increase of volume outside of shift hours
• Can demonstrate using own initiative / judgement
• Effective time management skills
• Professional approach to problem solving
• Good decision making abilities
• Strong communication skills are essential, the ability to communicate clearly, both orally and in writing
• Keen eye for detail
• Ability to adapt any process changes in minimal time period
• Able to deal with the pressures of high volumes
• Flexible and Service orientated
• Experience of working within a team and collaborating across team members, whilst demonstrating silo working
  
  
  
  

Your experience

• 2+ years of experience in MS Word profile
• Minimum copy typing speed of 40 wpm
• Fluent in written and oral communication in English at all levels internally and externally
• Intermediate working knowledge of Microsoft Outlook, and Microsoft Suite, e.g. Word, PowerPoint and Excel
• Intermediate to beginner experience with Adobe Acrobat / Adobe Suite
• Experience of meeting deadline, prioritising a busy workload and working under pressure
• Previous experience within a legal environment and/or a customer service role would be an advantage
• Solid experience within a professional corporate services environment
  
  

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here.