Business Operations Coordinator

Overview

he Business Operations Coordinator plays a critical support role within the business operations team, focusing on procurement, reporting, and financial quality assurance. This position is ideal for someone highly organized, detail-oriented, and proficient in Microsoft Excel and Word.

Microsoft’s Cloud Operations & Innovation (CO+I) is the engine that powers our cloud services. As a CO+I DIAT, you will perform a key role in delivering the core infrastructure and foundational technologies for Microsofts online services including Bing, Office 365, Xbox, OneDrive, and the Microsoft Azure platform. As a group, CO+I is focused on the personal and professional development of all employees and offers training and opportunities including Career Rotation Programs, Diversity & Inclusion training and events, and professional certifications.

Our infrastructure is comprised of a large global portfolio of more than 200 Data Centers in 32 countries and millions of servers. Our foundation is built upon and managed by a team of subject matter experts working to support services for more than 1 billion customers and 20 million businesses in over 90 countries worldwide. With environmental sustainability and optimization at the forefront of our data center design and operations, we continue to grow and evolve as we meet the ever-changing business demands that hold Microsoft as a world-class cloud provider.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Purchase Order (PO) Management

• Create and manage PO’s in alignment with procurement policies.
• Track PO lifecycle and ensure timely approvals and processing.
  
  

Reporting Support

• Assist Business Operations Managers with compiling and formatting reports.
• Maintain dashboards and trackers for operational metrics and supplier performance.
  
  

Invoice Quality Checks

• Review and validate supplier invoices for accuracy and compliance.
• Flag discrepancies and coordinate with vendors and finance teams for resolution.
  
  

Data Tracking and Documentation

• Maintain logs and records for reporting cycles, PO status, and invoice audits.
• Ensure documentation is up-to-date and accessible for audits and reviews.
  
  

Tool Proficiency

• Use Excel for data analysis, pivot tables, and reporting templates.
• Use Word for drafting SOPs , summaries, and formal communications.
  
  

Contract Routing and Compliance Coordination

• Facilitate routing of contracts for review and approval in line with compliance requirements.
• Monitor adherence to contractual obligations and escalate non-compliance issues.
• Liaise with legal and procurement teams to ensure compliance standards are met.
  
  

Process Efficiency and Continuous Improvement

• Contribute to identifying opportunities for improving how business processes are conducted.
• Recommend and support implementation of workflow enhancements to reduce bottlenecks and improve turnaround time
  
  

Qualifications

• Strong proficiency in Microsoft Excel (pivot tables, formulas, charts) and Word (templates, formatting).
• Experience with PO systems and invoice processing tools.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively across teams.
• Prior experience in business operations, procurement, or finance administration is preferred.
  
  

Background Check Requirements

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings:

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
  
  

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

---