Administrative Assistant

We are seeking a highly organized and professional Administrative Coordinator to serve as the central hub of our client in the Houston office. This role blends front desk reception, and administrative support, making it ideal for someone who thrives in a fast-paced, people-facing environment and takes pride in keeping operations running smoothly.

You will be the first point of contact for visitors and employees while also supporting leadership and ensuring the day-to-day office experience is seamless.

Key Responsibilities

• Serve as the first point of contact, answering calls, greeting visitors, and directing inquiries appropriately
• Provide administrative support to senior leadership, including the General Manager and Vice President
• Maintain office supply inventory and ensure all equipment is stocked and operational
• Manage onboarding and offboarding processes, including workspace setup, access badges, and equipment handling
• Track and maintain records, spreadsheets, and IT asset inventories
• Oversee breakroom operations, including stocking supplies, maintaining cleanliness, and managing appliances
• Perform daily server room upkeep, including monitoring equipment and ensuring functionality
• Handle incoming and outgoing mail, including time-sensitive items such as checks
• Coordinate branch meetings, including materials, scheduling, and conference room setup
• Update digital displays with internal communications, events, and announcements
• Assist in planning and executing office events and celebrations
• Submit and track office-related invoices with the accounting team
• Act as liaison with building management for maintenance and facility needs
• Run occasional off-site errands (courier services, supply runs, etc.)
• Provide general administrative and operational support to staff as needed
  

Qualifications

• 2+ years of experience in an administrative, office management, or receptionist role
• Strong organizational skills with high attention to detail
• Professional communication skills (both written and verbal)
• Ability to multitask and prioritize in a dynamic office environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Comfortable managing light IT-related tracking and coordination tasks
• Positive, proactive attitude with a strong sense of ownership

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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