Gurgaon
Field Administrator
YOUR OPPORTUNITY
Exposure to end-to-end Field Service operations and international FSE coordination.
YOUR MISSION
- Initiate and process purchase orders for necessary resources intervention.
- Verify purchase order accuracy and coordinate with vendors to ensure timely deliveries.
- Maintain purchase order records and documentation.
- Receive, review, and process invoices for goods and services related to field service operations.
- Ensure invoices are accurate and in compliance with company policies.
- Collaborate with the finance department for payment processing.
- FSE (Field Service Engineer) Expenses Management:
- Collect and review expense reports submitted by field service engineers.
- Verify expenses for accuracy and compliance with company policies.
- Assist in expense report processing and reimbursement.
- Coordinate and arrange logistics for field service trips, including travel, accommodation, and transportation.
- Facilitate visa applications and compliance documentation for field service engineers traveling internationally.
- Stay up to date with visa regulations and ensure adherence to travel guidelines.
- Maintain accurate records of field service engineer work hours and assignments.
- Assist in tracking time and effort for project-based work.
- Generate reports on time and effort for management.
YOUR PROFILE
- Bachelors degree in business administration, logistics, or a related field preferred.
- Good English communication skills
- Required experience and skills:
- Proven experience in administrative roles with a focus on purchase order management, invoicing, and logistics coordination.
- Familiarity with financial and procurement systems.
- Excellent attention to detail and organizational skills.
- Strong communication skills to liaise with internal teams, vendors, and field service engineers.
- Knowledge of international travel requirements and visa processing is a plus.
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