Assistant Manager - Accounts Payable

Title : Assistant Manager (Accounts Payable)

Business unit: Finance & Accounts

Reporting to: Manager (Accounts Payable)

Key stakeholders: Client Finance (US)

Direct reports: 10-12 (Analysts & Sr. Analysts)

Duties & Responsibilities What This Job Involves –

Driving Financial Operations Excellence

Working with your accounts payable team, youll establish efficient processes that ensure timely, accurate vendor payments while maintaining strong internal controls. This involves understanding stakeholder requirements through regular meetings with Property Management, Facilities teams, procurement, vendors, and finance leadership. Youll conduct thorough analysis of payment trends, aging reports, and process bottlenecks to identify improvement opportunities.

Youll manage the projects financial fundamentals—invoice verification, approval workflows, payment schedules, compliance requirements, and vendor relationship management. From there, youll create and execute operational plans that deliver results meeting both internal stakeholder expectations and JLLs commercial objectives, ensuring optimal cash flow management and cost efficiency.

While developing strategies for accounts payable success, youll closely monitor team performance and track key metric from invoice receipt through coding, approval, payment execution, and reconciliation. Youll provide guidance during month-end closing activities and review pending issues with your team regularly. Effective collaboration with diverse stakeholders is essential, leading from the front while understanding their operational needs and payment priorities.

As you represent JLLs financial integrity and vendor commitments, youll balance timely vendor payments with strategic cash flow management, achieving an ideal equilibrium between stakeholder satisfaction and business optimization.

Leading People and Operations

Youll lead by example, demonstrating confident and proactive leadership to your accounts payable team. Youll establish a dynamic environment that promotes knowledge sharing, professional development, upholds JLLs values and culture, and aligns with our purpose of shaping the future of real estate for a better world.

Core to our reputation is strong focus on compliance, accuracy, and ethical financial practices, youll keep these priorities front-of-mind at all times.

On a regular basis, youll meet with internal stakeholders, vendors, and finance leadership to review accounts payable performance and resolve outstanding issues. Youll review aging reports during month-end cycles and conduct team meetings to address operational challenges. Creating monthly and weekly status reports on payment metrics, key performance indicators, and compliance dashboards falls under your responsibility. When exceptions, discrepancies, or control failures occur, youll investigate and report remediations as necessary.

As needed, youll collaborate with finance leadership and other resources to prepare process documentation, system enhancement proposals, audit responses, and continuous improvement initiatives that strengthen JLLs accounts payable capabilities.

• Process vendor invoices accurately with proper coding, approvals, and timely payment execution
• Verify invoice accuracy against purchase orders, contracts, and service agreements
• Resolve discrepancies and variances with vendors and internal stakeholders
• Execute payment runs and ensure adherence to payment terms and cash flow requirements
• Handle urgent payment requests and escalations appropriately
• Reconcile accounts payable aging reports and resolve outstanding items
• Perform month-end closing activities including accruals and variance analysis
• Implement and monitor internal controls to prevent duplicate payments, fraud, and errors
• Ensure compliance with JLL procurement policies and approval hierarchies
• Maintain audit-ready documentation and support internal/external audit requests
• Supervise and mentor accounts payable specialists and support staff
• Distribute workload effectively to meet deadlines and handle peak periods
• Conduct performance evaluations and provide regular feedback to team members
• Identify training needs and develop team capabilities
• Conduct team meetings to communicate updates and address challenges
• Evaluate current AP workflows and identify automation opportunities
• Collaborate with IT and finance teams to optimize ERP system functionality
• Lead or participate in system implementations and upgrades
• Document standard operating procedures for consistency and knowledge transfer
• Implement efficiency improvements to reduce processing cycle times
• Maintain professional relationships with vendors and respond to payment inquiries
• Resolve complex vendor disputes requiring escalation
• Support JLLs reputation as a reliable business partner
• Prepare regular management reports on AP status and aging analysis
• Analyze trends and provide insights to support decision-making
• Track and report on key performance indicators
  
  

• Stay current with accounts payable best practices and emerging technologies
• Support special projects including acquisitions, integrations, or process redesigns
• Perform other duties as assigned to support broader finance objectives
  
  

• Degree in Accounting or relevant professional accountancy qualification
• 8+ years of accounting experience in a corporate environment; with a minimum of 2 years of supervisory experience
• This position must be able to interact effectively with both the internal and external client teams daily, especially Facility Managers, Project Managers, Finance staff and vendors
  
  

• The A/P Supervisor will be responsible for accounts payable activities in a high volume, energized environment
• This position will be completely responsible for Finance operations and will also have complete responsibility for directly working with the business, quality team to ensure continuous performance improvement and sharing best practices within the team and across functions
• Wide spectrum of duties including reporting, analysis, and reviews of controls
• Fulfil agreed SLAs with Onshore finance teams
• Improved internal procedures and compliance with policies