HR And IT Admin Executive

Responsible for managing daily office administration, employee attendance and reporting, expense tracking, invoice and document management, IT asset records, vendor coordination, office maintenance, and procurement activities. Ensures smooth office operations, accurate record-keeping, timely report preparation, and effective coordination with employees, vendors, and management.

Requirements

• Proficiency in MS Excel, MS Word, Google Sheets, and email communication.
  
• Good organizational, multitasking, and time-management skills.
  
• Strong verbal and written communication skills.
  
• Ability to maintain attendance records, expense reports, invoices, and documentation.
  
• Knowledge of vendor coordination, procurement, and office maintenance.
  
• Basic understanding of IT asset management and troubleshooting.
  
• Familiarity with accounting or business software such as Zoho is an advantage.
  
• Strong attention to detail, problem-solving, and follow-up skills.
  
• Ability to work independently and coordinate effectively with employees, vendors, and management.
  
  

Responsibilities:

• Manage daily office administration and ensure smooth office operations.
  
• Maintain employee attendance records, prepare monthly attendance reports, and monitor late entries.
  
• Handle petty cash, common expenses, cashbook updates, and expense tracking.
  
• Verify, scan, organize, and upload invoices, bills, receipts, and other documents.
  
• Follow up on pending invoices, payments, and vendor-related matters.
  
• Maintain office asset records, including laptops, desktops, printers, and other equipment.
  
• Coordinate IT support, device setup, repairs, and maintenance.
  
• Manage office supplies, stationery purchases, and inventory records.
  
• Coordinate with vendors and service providers for quotations, purchases, and maintenance.
  
• Handle office facility requirements, including internet, CCTV, AC, and other services.
  
• Prepare daily, weekly, and monthly administrative reports.
  
• Maintain accurate records and update relevant systems, spreadsheets, and documentation.
  
• Coordinate office events, celebrations, and other internal activities.
  
• Communicate with employees, vendors, and management to resolve administrative issues and ensure timely completion of tasks.
  

Benefits

• 5 Days Working with a half-day on the 1^st Saturday of each month
  
• 15 Paid leaves a year + 3 additional Experience Based Leave
  
• 12 Holiday Leaves A Year
  
• Team Building Activities + Annual Company Trip
  
• Training And Professional Development
  
• Employee Friendly Culture
  
• Celebrations And Social Events