Vendor Coordinator (225-630)

The Vendor Coordinator is a vital role within procurement and supply chain management, focused on managing company relationships with external vendors. This role involves ensuring that vendors meet contract terms, deliver products or services on time, and maintain quality standards. Vendor Coordinators serve as the primary point of contact between the company and its vendors, facilitating seamless communication, negotiation, and problem resolution. They evaluate vendor performance, prepare regular reports, and propose enhancements to vendor management processes. Their work supports strategic sourcing efforts and contributes to cost-saving initiatives. Successful Vendor Coordinators are detail-oriented, possess excellent negotiation and communication skills, and have a strong understanding of procurement procedures and vendor relationship management.

Responsibilities

• Develop and maintain strong relationships with existing and potential vendors.
• Monitor vendor performance to ensure compliance with contractual obligations.
• Coordinate with the internal departments to align vendor deliveries with company needs.
• Negotiate terms and pricing with vendors to secure the best deals.
• Prepare vendor performance reports and present findings to management.
• Facilitate effective communication channels between vendors and company stakeholders.
• Resolve any issues or discrepancies that arise with vendor services or deliveries.
• Conduct vendor evaluations and assessments for quality improvements.
• Collaborate with procurement team to enhance vendor management processes.
• Assist in the development of strategic sourcing strategies and goals.
• Maintain accurate and updated records of vendor agreements and performance data.
• Support cost-saving initiatives and contribute to the company’s financial objectives.

Requirements

• Bachelor's degree in Business, Supply Chain Management, or a related field.
• Minimum of three years of experience in vendor management or procurement.
• Strong negotiation skills and ability to handle supplier relationships effectively.
• Excellent organizational skills with a keen attention to detail.
• Proficiency in using procurement software and vendor management tools.
• Exceptional communication skills, both written and verbal.
• Ability to work collaboratively in a fast-paced, multi-tasking environment.