Payroll Manager India

We are seeking an experienced Payroll Manager with in-depth knowledge of Indian payroll processes, tax regulations, and statutory compliance. The ideal candidate will be responsible for managing end-to-end payroll operations, ensuring accurate salary processing, tax deduction and filing, statutory payments, audits, and adherence to applicable labor laws. This role demands meticulous attention to detail, strong analytical skills, and a proactive mindset to manage compliance in a dynamic regulatory environment.

Key Responsibilities

• Manage end-to-end payroll processing for all employees in accordance with company policies and applicable Indian laws.
• Ensure timely and accurate computation of salaries, reimbursements, incentives, bonuses, and other earnings.
• Manage income tax calculations, TDS deductions, and monthly/quarterly/annual tax filings in compliance with the Income Tax Act.
• Handle all statutory compliance obligations including:
• Provident Fund (PF)
• Employee State Insurance (ESI)
• Professional Tax (PT)
• Labour Welfare Fund (LWF)
• Gratuity
• Shops and Establishments Act (as applicable by state)
• Oversee form filings such as Form 16, Form 24Q, and coordinate with auditors for payroll-related compliance.
• Monitor changes in labor laws, income tax regulations, and compliance norms, and update processes accordingly.
• Liaise with internal HR, Finance, and external consultants to resolve payroll discrepancies and ensure audit readiness.
• Manage payroll accounting, reconciliations, and coordinate with the finance team for month-end closures.
• Lead the preparation and submission of statutory returns, and coordinate inspections or audits by regulatory bodies.
• Maintain confidentiality of payroll data and implement internal controls to ensure data integrity and security.
• Provide timely payroll reports and MIS to management for budgeting, forecasting, and analysis.
  
  

• 5+ years of experience in Indian payroll processing and statutory compliance, preferably in a mid-to-large organization.
• Strong understanding of Indian tax laws, PF/ESI/PT compliance, and payroll statutory filing requirements.
• Experience in using payroll software such as GreytHR, Keka, Zoho Payroll, ADP, or SAP SuccessFactors (preferred).
• Proficiency in MS Excel, TDS utilities, and compliance portals (TRACES, EPFO, ESIC).
• Exceptional attention to detail, accuracy, and time management.
• Ability to interpret and apply legal/statutory guidelines to payroll operations.
  
  

• Bachelors degree in Commerce, Accounting, or Finance
• Additional certifications in Payroll Management, Indian Taxation, or Labour Laws are highly desirable
• ICWA or CA Inter qualification is a plus
  
  

• Integrity and confidentiality
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal abilities
• Ability to work under pressure and meet deadlines