Administrative Assistant

Position: Administrative Assistant

Qualification: B.Sc. Computer Science (or related field)

Job Description

We are seeking a detail-oriented Administrative Assistant to support daily operations, manage reports, and ensure smooth organizational workflows. The role requires strong technical skills, effective communication, and the ability to meet deadlines in a fast-paced environment.

Key Responsibilities

• Generate, analyze, and present operational, productivity, on-time delivery, and quality performance reports to support data-driven decision-making.
• Prepare, maintain, and track Engineering Change Order (ECO) analyses, ensuring accuracy, compliance, and proper documentation control.
• Develop and submit clear, accurate weekly and monthly work status reports for senior management and leadership reviews.
• Perform task auditing, compliance monitoring, and follow-up on corrective and preventive action items to ensure closure.
• Maintain accurate records, databases, dashboards, and document control systems using SharePoint and related tools.
• Support management and business reviews through detailed data analysis and professional presentations using Microsoft PowerPoint and Power BI.
• Collaborate with internal departments to ensure timely completion of assigned tasks and alignment with organizational objectives.
• Demonstrate strong attention to detail, data integrity, and documentation accuracy across all reporting and analysis activities.
• Automate recurring reports and workflows using advanced Excel, basic Python scripting, Power BI, SmartSheet, and Windows batch files to improve efficiency and reduce manual effort.
  
  

Technical Skills & Tools

• Microsoft Excel (Advanced): Formulas, data analysis, pivot tables, dashboards, automated reporting
• Microsoft PowerPoint: Executive-level presentations and management review decks
• Power BI: Data modeling, visualization, and performance dashboards
• Smartsheet: Project tracking, reporting, and workflow management
• Python (Basic): Data handling, report automation, and scripting support
• SharePoint: Document management, collaboration, and SharePoint customization
• Windows Batch Files: Automation of routine tasks and reporting processes
  
  

Additional Skills

• Strong verbal and written communication with effective presentation and interpersonal skills.
• Ability to prioritize tasks, manage multiple deadlines, and work well under pressure.
• Capable of working independently as well as collaboratively in a team environment.
• Strong problem-solving and analytical skills with a proactive mindset.
• Professional, responsible, and accountable with sound decision-making abilities.
  
  

Who We Are

Milacron is a global leader in the manufacture, distribution and service of highly engineered and customized systems within the $27 billion plastic technology and processing industry. We are the only global company with a full-line product portfolio that includes hot runner systems, injection molding, extrusion equipment. We maintain strong market positions across these products, as well as leading positions in process control systems, mold bases and components, maintenance, repair and operating (“MRO”) supplies for plastic processing equipment. Our strategy is to deliver highly customized equipment, components and service to our customers throughout the lifecycle of their plastic processing technology systems.

Eeo

The policy of Milacron is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individuals age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. We are committed to being an Equal Employment Opportunity (EEO) Employer and offer opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at recruitingaccommodations@milacron.com. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

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