RandD Facilities Manager

Job Description

We are seeking a highly skilled and motivated professional for the position of R&D Facilities Manager. This role is responsible for managing the R&D laboratory’s resources (equipment, instruments, chemicals, consumables, etc.), overseeing procurement activities, and coordinating financial processes to ensure smooth and efficient lab operations. The ideal candidate will be experienced in handling procurement lifecycles, collaborating with cross-functional teams such as Supply Chain Management (SCM) and Finance & Accounts (F&A), and maintaining accurate records in SAP. Strong attention to detail, proactive follow-up, and vendor management are essential for success in this role.

Key Responsibilities

• Resource Management:
• Manage inventory and usage of chemicals, consumables, and essential lab materials to prevent shortages or overstocking.
• Monitor the condition of lab instruments and coordinate preventive maintenance, repairs, and Annual Maintenance Contracts (AMC).
• Ensure timely calibration of instruments in coordination with service providers.
• Maintain and update a tracking system for inventory, maintenance schedules, and calibration certificates to ensure compliance and operational readiness.
  
  

• Procurement Coordination:
• Liaise with the SCM team to facilitate timely procurement of laboratory equipment, instruments, consumables, and external services.
• Follow up with vendors to track order status, delivery schedules, and required documentation.
  
  

• SAP System Management:
• Create and manage Goods Received Notes (GRN) and Service Entry Sheets (SES) in SAP for received goods and services.
• Ensure accurate and timely data entry in SAP for all procurement-related transactions.
  
  

• Invoice & Payment Processing:
• Coordinate with the F&A team to ensure timely processing of vendor payments.
• Track invoice submissions, verifications, and payment follow-ups.
• Resolve discrepancies related to billing, delivery, or service completion with vendors and internal stakeholders.
• Vendor Relationship Management:
• Maintain strong relationships with key suppliers and service providers.
• Address and resolve any issues related to product quality, service delays, or payment processing.
• Ensure procurement activities comply with company policies and quality standards.
  
  

• Documentation & Reporting:
• Maintain well-organized records of procurement activities, GRNs, SES, invoices, and related communication.
• Generate regular reports on procurement status, vendor performance, budget utilization, and outstanding payments.