Site Administration And Logistics Coordinator - Chennai

Mission

Are you an experienced Site Administrator, Administration Executive, Office Coordinator, or Logistics Coordinator looking for a meaningful part-time opportunity in an international healthcare technology company?
IBA is looking for a proactive and highly organized Site Administration & Logistics Coordinator to support the daily operations of our Proton Therapy site in Chennai.
In this role, you will be the main administrative point of contact for the local engineering team and will coordinate closely with IBA Headquarters and other regional and global teams. You will support site administration, office management, logistics, inventory, finance, travel arrangements, HR administration, and quality documentation.
From time to time, you will also provide administrative and logistics support to other IBA sites and projects in India.

Challenges we trust you with

• Coordinate daily site administration, meetings, visits, and communication.
• Manage office supplies, vendors, contracts, equipment, and facility requests.
• Organize business travel and support employee onboarding and training.
• Coordinate shipments, spare parts, inventory, stock tracking, tool calibration, and returns.
• Process purchase orders, invoices, expenses, petty cash, and cost reports.
• Maintain HR, EHS, quality, and administrative documentation. 

What we value

You have:

• A relevant degree or equivalent professional experience.
• At least 4 years of experience in site administration, office management, logistics, or operational support.
• Experience with inventory management, stock control, logistics, or supply chain coordination is an advantage.
• Good knowledge of Microsoft Office and administrative systems.
• Professional proficiency in English. Knowledge of Tamil and Hindi is preferred.

And you are:

• Accurate, reliable, and able to deliver under strict deadlines while consistently working in compliance with company procedures, regulatory requirements, and quality standards.
• Highly organized with the ability to manage multiple priorities and coordinate activities across different stakeholders.
• Comfortable working with procedures, compliance requirements, and administrative systems.
• Flexible and adaptable to operational needs, including occasional after-hours support and infrequent weekend activities when business requirements arise.
• Autonomous team player who is well organized, dependable, and capable of working independently while maintaining strong collaboration with local and international stakeholders.

What we offer

• Competitive salary and benefits package
• A permanent contract - Part-time contract (20 hours/week)
• A strong and collaborative team environment, where challenges are tackled together.
• Opportunity to work in a high-tech healthcare environment
• Career growth and internal mobility within an international company
• A meaningful career, making a real difference in medical innovation and patient care.

Recruitment process

1. Interview with recruiter
2. Interview onsite with the hiring manager