Receptionist (225-618)

We are seeking a highly organized and professional Receptionist to join our team and be the welcoming face of our company. The ideal candidate will be responsible for maintaining the flow of the front desk operations, delivering outstanding customer service to clients and visitors. You will act as the first point of contact for all phone and in-person inquiries, coordinating with staff members and managing administrative tasks effectively. As a Receptionist, you will ensure that guests are greeted with warmth and professionalism, and that all their needs are addressed promptly. Your role is integral to setting the tone of our office environment, and you will have the opportunity to support various departments and contribute to our operational success.

Responsibilities

• Welcome and direct visitors with a friendly and professional demeanor.
• Manage phone calls and correspondence, promptly relaying messages to staff.
• Maintain a tidy and presentable reception area and meeting rooms.
• Assist in scheduling appointments and managing conference room bookings.
• Provide guests with necessary information and ensure visitor log-ins are completed.
• Coordinate with building security regarding visitor access and arrangements.
• Handle all incoming and outgoing deliveries and office mail efficiently.
• Support administrative tasks, including filing, data entry, and office supplies inventory.
• Facilitate communication between clients and staff, ensuring timely responses.
• Update and maintain company directories and internal contact lists.
• Assist with event planning and organizing office activities and meetings.
• Carry out additional duties and responsibilities as assigned by management.

Requirements

• High school diploma or equivalent is required; some college preferred.
• Previous experience in a receptionist or administrative role is preferred.
• Strong communication and interpersonal skills, with a customer service focus.
• Proficient in MS Office Suite and basic computer programs and tools.
• Ability to handle stressful situations calmly and professionally.
• Excellent organizational skills and attention to detail are essential.
• Flexibility to handle a variety of tasks and adjust priorities as needed.