Procurement Specialist

Overview

The Procurement Specialist is responsible for gathering, managing, and analyzing data associated with the acquisition of services or materials for various task orders. The Procurement Specialist is responsible for reviewing and routing requests when received to the respective associates to solicit for award, publish routine reports to the customer on performance and status, assist with material maintenance review sessions, assist with expediting requests, and capturing deliverables in the Supply Chain application. The Procurement Specialist will review requests for catalog additions or modifications ensuring adequate information is obtained prior to cataloging into the company Item Master. The Procurement Specialist should be familiar with the acquisition process and requirements to assist when required to meet mission needs. This position requires both verbal and written communications daily. The Procurement Specialist engages both internal and external stakeholders, providing guidance in reference to reports, metrics, and other identified findings. Assists in ensuring Purchase Order compliance on corporate policies, legal issues, FAR guidelines, and customer requirements. Responsible for managing the entire transactional process for both the Purchasing and Item Master processes. Responsible for protecting the legal and financial interest of the Corporation during all discussions and interaction with customers, clients, etc.

Responsibilities

• Knowledge of Supply Chain process and procedures to be able to assist in measuring performance.
• Maintain accurate procurement and item master records for audits and reporting purposes.
• Reviews PRs and Catalog submissions for completeness and accuracy.
• Conducts market research and collaborates with programs to ensure full compliance with the V2X procedures, Corporate Purchasing Manual and the Item Master SOP.
• Prepare and manage procurement documentation, including purchase orders, contracts, vendor agreements, and reports.
• Conducts other transactional activity in support of the Global Supply Chain organization as needed.
• Provide timely updates to inquiries and provides resolution when required.
• Facilitates Request for Information (RFIs) actions to gather details for necessary progression.
• Must adhere to the expectations of the Service Level Agreements and KPI Metrics
• Proactively manages the distribution of Purchase Request to the Supply Chain professionals while monitoring completion.
• Assists in identifying trends in the system of record that may be causing performance delays/bottlenecks within Supply Chain.
• Be proficient in the accountable systems to assist with system testing, training, and resolving issues.
• Performs other duties and assignments as required.
  
  

• Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
• BS/BA Degree preferred.
• Experience:
• Minimum three years professional experience relating to subcontracting, purchasing, or item master.
• Attention to detail and a focus on data accuracy.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Knowledge of supply chain best practices and industry trends as it relates to cataloging and purchasing.
• Working knowledge of the Federal Acquisition Regulations (FAR), contract law, purchasing policies and procedures a plus.
• Professional experience relating to subcontracting or purchasing a plus.
• Skills
• English language skills to communicate and negotiate with vendors.
• Possesses both analytical and interpersonal skills.
• Good problem solving, negotiation and organizational skills/techniques.
• Must be able to communicate clearly both in writing and orally.
• Ability to train, lead projects, direct employees.
• Customer service oriented, detail focused, pro-active behavior, multi-task capability.
• Functionally skilled in Microsoft Office products including, but not limited to Word, Excel, Outlook and
• SharePoint.